Events Coordinator Assistant

Position

Events Coordinator Assistant (Full‑time Summer Term Position)

Salary: $54,600–$70,980 annually

The Events Coordinator supports the planning, coordination and delivery of community events, gathering and special activities for Neskonlith. This role provides hand‑on coordination support and works collaboratively with staff, community members, Elders and service providers to help ensure events are well‑organized and culturally respectful.

• Assist with planning and coordinating community events, meetings, celebrations, and special activities, including developing schedules, task lists, and timelines in coordination with management.
• Support logistical arrangements such as venues, equipment, catering, transportation, supplies, and event setup and takedown; monitor timelines on event days to ensure activities run smoothly.
• Support culturally respectful event planning by working with community members, Elders, and knowledge keepers as appropriate, while respecting cultural protocols, traditions, and community practices.
• Represent the First Nation in a professional and respectful manner and support engagement of volunteers and community helpers during events.
• Assist with event promotion through community notices, posters, social media, and other communication channels as directed; support registration, attendance tracking, and participant communications.
• Respond to event‑related inquiries and assist with preparing agendas, schedules, informational materials, forms, sign‑in sheets, and event materials.
• Track event‑related expenses in accordance with financial procedures; maintain organized event files, schedules, contact lists, and inventories of event supplies and materials.
• Assist with post‑event follow‑up, feedback collection, basic reporting, and documentation of lessons learned and recommendations for future events.
• Support safe and orderly event delivery in accordance with health, safety, and emergency procedures; maintain confidentiality, professionalism, and adherence to organizational policies, procedures, and codes of conduct.

• Experience coordinating events, meetings, or community activities; experience working with First Nations or Indigenous communities is an asset.
• Strong organizational, time‑management, communication, interpersonal, and relationship‑building skills; ability to manage multiple tasks and timelines.
• Ability to work independently and as part of a team, with cultural awareness, respect, adaptability, and professionalism.
• Flexibility to work evenings or weekends as required; part‑time hours with a variable schedule depending on event needs.
• Combination of office‑based work and on‑site event support; physical activity may include standing, lifting, or moving event materials.
• Criminal Record Check and Vulnerable Sector Check required.
• Valid Driver’s license with acceptable Driver’s abstract.

Preference will be given to qualified Aboriginal candidates in accordance with section 41 of the BC Human Rights Code.