Executive Assistant

Location: Hybrid working in Kamloops, 2-3 days per week in office.

Travel: This role considers candidates in Kamloops and Vancouver. If based in Kamloops, quarterly travel to Vancouver is required.

Language: Excellent written and verbal English communication skills required

Duration: Full-Time Contract, 12 months with possibility for extension

Background Check Requirement: Criminal record check and professional references

Join a purpose-driven organization that is committed to creating meaningful impact across communities throughout British Columbia. As Executive Assistant, People & Culture, you will play a pivotal role in supporting senior leadership and helping drive initiatives that put people at the center of organizational success.

Working closely with the Chief People Officer and People & Culture leadership team, you will be a trusted partner responsible for ensuring seamless executive operations, managing competing priorities, and facilitating effective communication across diverse stakeholder groups. This is an excellent opportunity for an experienced executive support professional who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in keeping complex priorities organized and moving forward.

• Join a collaborative, people-focused culture that values inclusion, innovation, and continuous improvement
• Gain exposure to senior leadership and strategic People & Culture initiatives
• Enjoy a flexible work environment that supports work-life integration
• Work alongside passionate professionals who are committed to employee experience and organizational excellence
• Contribute to meaningful work that positively impacts communities across the province

• You’ll provide comprehensive executive support to the Chief People Officer, including calendar management, correspondence, travel coordination, and expense administration
• You’ll coordinate leadership meetings, prepare agendas, capture minutes, and ensure timely follow-up on action items
• You’ll develop and maintain strong relationships with executives, board members, and internal and external stakeholders while handling sensitive information with discretion
• You’ll manage competing priorities, deadlines, and stakeholder expectations while ensuring seamless day-to-day operations
• You’ll support event planning, records management, document administration, and departmental coordination activities
• You’ll gather, organize, and prepare information for reports, business plans, operational documents, presentations, and executive communications
• You’ll support records management, document administration, and SharePoint organization to ensure information is accessible and well maintained
• You’ll coordinate travel arrangements and schedules, adapting quickly to changing priorities and business needs
• You’ll provide administrative and coordination support across the broader team as required

• 5-7 years of progressive administrative experience, including at least 5 years supporting senior executives in a complex organizational environment
• Post-secondary education in Business Administration or a related discipline, or an equivalent combination of education and experience
• Experience supporting business planning, budgeting processes, procurement, invoicing, and project coordination activities
• Strong knowledge of financial statements, expense administration, audit processes, and executive reporting
• Proficiency with Microsoft Office applications, including PowerPoint, Word, Excel, and Outlook
• Demonstrated relationship-building, communication, problem-solving, and organizational skills
• Experience with travel and event planning, project execution, and Concur or Success Factors is considered an asset
• Experience creating executive presentations, reports, and other business documentation
• Experience with SharePoint or the ability to learn new systems and technologies quickly