Finance and Human Resources Support Specialist

Finance and Human Resources Support Specialist

Work Schedule:

12-month/240 days Compensation:
Commensurate with qualifications and experience Exemption Status:
Non-exempt

Job Overview
The Finance and Human Resources Support Specialist plays a critical dual role in supporting the organization's finance operations and human resources. This position is responsible for managing accounts payable processes while also providing essential clerical and administrative support to the Human Resources Coordinator. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities efficiently.

Education and Work Experience

Associate’s degree in Accounting or a related field preferred.

Three to five (3-5) years of experience in accounts payable or general accounting.

Knowledge, Skills, and Abilities

Proficient in computer systems and technology applications.

Strong understanding of basic accounting principles.

Excellent organizational and time management skills.

High level of accuracy and attention to detail.

Ability to work independently and prioritize tasks effectively.

Strong analytical and problem‑solving abilities.

Ability to access information in multiple formats to perform job responsibilities.

Communicates effectively and professionally through in-person, electronic, and telephonic formats.

Ability to sit or stand for extended periods.

Essential Job Functions
Accounts Payable Job Functions

Processes check requests and expense reports in a timely manner.

Reviews, codes, and accurately processes vendor invoices.

Performs monthly account reconciliations.

Maintains vendor accounts in compliance with organizational policies and procedures.

Performs data entry related to accounts payable functions.

Investigates and resolves invoice discrepancies.

Audits and processes credit card statements.

Responds to vendor inquiries professionally and promptly.

Human Resources Support

Provides clerical and administrative support to the HR Coordinator.

Compiles and maintains employee records (electronic and hard copy).

Enters and manages data in critical databases.

Prepares reports related to personnel activities (e.g., recruitment, staffing, evaluations).

Coordinates communication with candidates and schedules interviews.

Assists with sourcing candidates and updating applicant tracking systems.

Prepares licensure documentation for HR Coordinator approval.

Processes employee resignations and distributes exit interview surveys.

Schedules and coordinates background check appointments.

Reports to:

Budget and Finance Director

Supervises: NA

Environmental factors and physical requirements:
The employee must have ordinary ambulatory skills sufficient to visit other locations and the ability to stand, walk, stoop, kneel, crouch, and manipulate light to medium weights of 10-50 pounds. Requires good hand-eye coordination and dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently sits, reaches with hands and arms, talks and hears.

The Essex County School Board is committed to nondiscrimination with regard to sex, sexual orientation, gender, gender identity, race, color, national origin, disability, religion, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, military status, genetic information or any other characteristic protected by law. This commitment prevails in all of its policies and practices concerning staff, students, educational programs and services, and individuals and entities with whom the Board does business.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

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