Job Description & How to Apply Below
Overview Fleet Coordinator
Location:
Kamloops, BC
Status:
Permanent, Full-time
Wage Range: $29.00 – $34.00 per hour, depending on experience and qualifications
Schedule:
Monday to Friday, with flexibility required based on operational needs
Reports To:
Fleet Manager
What You Bring Strong organizational skills and attention to detail
Ability to manage multiple priorities in a quick-paced environment
Clear and professional communication skills
Strong follow-up skills and a sense of urgency
Experience with purchase orders, inventory, parts ordering, fleet coordination, or maintenance administration is considered an asset
Comfortable using technology, digital tracking systems, and fleet management platforms
Experience with Samsara or similar fleet management systems is considered an asset
Ability to work collaboratively with shop, field, operations, and administrative teams
Strong problem-solving skills with a proactive, solutions-focused approach
Ability to take ownership of tasks and follow through without constant direction
Practical understanding of equipment, vehicles, maintenance, or construction operations is considered an asset
Ability to remain calm, organized, and skilled when priorities shift
Qualifications Previous experience in fleet coordination, maintenance administration, parts coordination, procurement, dispatch, or a related role is preferred
Experience in construction, civil works, mining, transportation, equipment rental, or heavy industry is considered an asset
Proficiency with Microsoft Office, Outlook, Excel, and digital tracking systems
Experience with purchase orders, invoices, vendor coordination, and basic cost tracking is preferred
Valid Class 5 driver's licence is preferred
Must be eligible to work in Canada
Responsibilities Fleet & Maintenance Coordination Coordinate and track maintenance, repairs, inspections, and service requirements for fleet vehicles and equipment
Review pre-use inspections and identify maintenance or repair items requiring follow-up
Ensure reported deficiencies are documented, tracked, and addressed in a timely manner
Support scheduling of repairs, inspections, servicing, and preventative maintenance
Monitor equipment availability and help reduce downtime across the fleet
Assist with tracking equipment hours, usage, service intervals, and repair status
Coordinate with supervisors, operators, mechanics, and vendors to ensure equipment needs are addressed
Fuel Card Management Manage fleet fuel cards, including issuing, tracking, cancelling, and reconciling usage
Monitor fuel card transactions for accuracy and appropriate use
Maintain organized records related to fuel cards and fuel usage
Follow up on discrepancies, missing receipts, or unusual transactions as required
Procurement & Parts Management Create and manage purchase orders for parts, services, repairs, and maintenance-related expenses
Source and order parts from vendors in a timely and cost-effective manner
Track parts orders, backorders, delivery timelines, and vendor follow-up
Coordinate with the shop and field teams to ensure required parts and materials are available when needed
Ensure accurate documentation and cost tracking for all purchases
Support invoice review, coding, and reconciliation as required
Systems & Tracking Monitor and manage fleet data through Samsara, including GPS tracking, diagnostics, alerts, and equipment information
Maintain accurate digital records of service history, inspections, certifications, repairs, and compliance documentation
Track equipment utilization, maintenance status, and outstanding repair items
Keep fleet records organized, current, and audit-ready
Identify gaps in tracking, documentation, or processes and support continuous improvement
Communication & Coordination Act as a key point of coordination between the shop, field teams, project teams, vendors, and management
Follow up on outstanding repairs, service requests, inspections, and parts with vendors and internal teams
Provide regular updates on fleet status, outstanding items, and repair timelines
Escalate delays, issues, bottlenecks, or urgent repair needs proactively
Support clear communication to ensure equipment needs are…
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