Filing Clerk

Position Title

Filing Clerk

Lands, Leasing & Tax Department

Manager, Lands and Leasing

Full-Time, Permanent

The purpose of this position is to provide organizational and filing support to the entire Lands, Leasing & Tax Department in accordance with applicable Programs, Policies and Procedures in a timely manner.

• Maintain the LLTD’s filing systems in accordance with applicable Programs, Policies and Procedures for both hardcopy and electronic format, for record keeping and tracking of all Lands filing activities and appropriate distribution of documents (95%).
• Ensure that copies of Land and Environment transactions are retained and kept on file for reference in accordance with Policies.
• Provide filing assistance to the entire Lands, Leasing & Tax Department, including:
• Sorting all papers alphabetically or numerically according to content, dates, significance, etc.
• Creating or updating records with new files and information as necessary.
• Storing all paperwork in designated places, securing the important documents.
• Entering document details into the Access or filing related databases.
• Set up, maintain and update the LLTD filing system for hard copy documents, electronic lands shared folder, Access and Excel databases.
• Seek efficient ways to update and retrieve files easier.
• Ensure Access and labels accurately reflect registered document details by use of Indian Land Registry System and Tax Administration Program/Software.
• Work closely with Lands Registry/Data Entry Clerk or other staff as designated.
• Respond to file requests and retrieve, copy and distribute information as appropriate in a timely manner.
• Keep records of files and information borrowed with a sign out sheet.
• Maintain and keep inventory of filing, resource libraries, storage supplies and submit written requests for approval to order supplies when required.
• Maintain inventory of promotional items and the tracking report.
• Occasionally move supplies, storage and other items.
• Relieve receptionist during breaks and provide succession as required.
• Provide filing updates for the Lands and Leasing Environment section of the TteS Website (Lexéy’em, other forms of communication, Strategic Plan, Action Items and High Level updates).
• Attend and participate in various meetings, team activities, projects and workshops.
• Perform all duties and responsibilities in accordance with the TteS policies, standards, and procedures.
• Maintain confidentiality on all matters relating to the affairs of TteS.
• Perform 5% of other related duties as necessary.

• A combination of 1 year clerical/administrative support experience, education and/or training or an equivalent combination.
• Experience/training in keyboarding, word processing, spreadsheet, the Internet, photo-copier, scanner, databases and other related computer applications.
• Knowledge in Indian Land Registry System (ILRS) and Tax Administration Program/Software would be an asset.
• 40 words per minute keyboarding speed.
• Prefer knowledge of TteS Lands.

• Excellent planning and organizational skills.
• Positive attitude and service orientation skills.
• Self-motivated, strong work ethic and ability to work under pressure.
• Ability to create and ensure a cohesive team that displays lateral kindness.
• Excellent attention to detail and record keeping skills, and the ability to verify, research and collect data to update files and prepare reports and other documents.
• Exceptional interpersonal, verbal and written communication skills with ability to use tact and diplomacy.
• Ability to take initiative, with proven ability to set priorities and meet deadlines.
• Integrity, accuracy and neatness in work.
• Strong problem-solving skills.
• Ability to work in a multi-cultural setting and interest in learning about TteS Language, Culture and History.
• Flexible, committed, and enthusiastic.

• Extended health, dental, and vision.
• 7.6% Registered Pension Plan (RPP) matching and Life insurance.

Normal Day shifts – 7 hours. Non-normal shifts may be required.

Starting at $20.08-$23.23/hour depending on education and experience.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

June 19th, 2026 by 2:00pm.