Senior Administrator

We Offer

• Location: Kamloops, BC (this is an in-office position)
• Job Status: Full Time Permanent
• Compensation: $60,000-$70,000
• Retirement Savings: Pension matching program of 4%
• Benefits: Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more
• Schedule: Monday-Friday, 8:00am - 4:30pm
• Scholarship Program:Access to post secondary scholarships for eligible family members
• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
• We promote from within! A career with a growing company.

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Portland Canal Transportation Limited Partnership.

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing South team and become part of our Arrow family in Kamloops, BC
.

Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division.

This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management,and general office duties.

• Ensure all information pertaining to Revenue is accurately created inappropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
• Ensure all information pertaining to Payablesareaudited and reflected accurately
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
• In conjunction with the Division Manager, ensure that documented Incident claims are enteredintoappropriate software and managed
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
• Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
• Prepare analysis and/or reports as required by division, internal and/or external customers
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
• Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation
• Order office supplies, service office equipment and arrange for servicing
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
• Process incoming and outgoing mail
• Respond to telephone, in person or electronic enquiries or forward to appropriate person
• Provide general information to…