Chief Administrative Officer; CAO

POSITION TITLE:

Chief Administrative Officer (CAO) DEPARTMENT:
Corporate Division SUPERVISOR:
Chief and Council

TERMS:

Full-Time, Permanent REFERENCE #:  Purpose of Position

The CAO, working collaboratively with the Chief Financial Officer (CFO), are the two executive reports to Chief and Council (Council or C&C) with a mandate to separate the governance work of Council from the daily work of management and staff. Strong collaboration with the CFO and departments is important to support the substantial workload of Council so that they can concentrate on the long-term interest and needs of the community.

The CAO and the CFO work closely to jointly develop and implement the overall strategic and business goals, ensuring fiduciary compliance, and creating excellent member and employee experience. Both work with partners and stakeholders to ensure opportunities for TteS are leveraged to secure its growth and sustainability. The two executive positions also ensure that C&C has been approved, and is informed and updated using proper approval mechanisms on any changes to HR, organizational structure, financial impacts to the organization etc.

Each in turn have specific functional accountabilities.

The CAO provides leadership to staff and is responsible for implementing Council’s vision and goals for Tk’emlúps, “not-for-profit” or member service entities. The CAO balances the work by maintaining a high level of service and support to TteS Membership, C&C, and TteS employees.

• Supporting C&C
• Recommending laws, by‑laws, policies and procedures and standards to C&C.
• Building and maintaining TteS Administration
• Making recommendations regarding lobbying and negotiations.
• Ensures Authorization and Delegation Authorities are followed as per policy.
• Reports and collaborates with Chief and Council on a regular basis and ensures critical proactive and reactive transparent reporting on relevant initiatives.
• Performs all duties and responsibilities in accordance with the Tk’emlúps te Secwépemc laws, bylaws, policies, and procedures.
• In cooperation with the CFO, responsible for the fiscal management of the entire organization and provides leadership to plan business objectives.
• Liaises between departments and ensures organizational health and safety strategies are aligned and implemented.
• Responsible to develop organizational procedures and clear accountabilities (such as executive sponsorship, project management disciplines or RACI) to coordinate operations between divisions and departments.
• Responsible to establish responsibilities and procedures to achieve strategic objectives.
• Analyzes and identifies deficiencies within a risk management model to reduce potential liabilities to the Band.
• Provides sound leadership and promotes and fosters a team culture with C&C, administration, department heads and business managers.
• Promotes a positive professional public image of the Band.
• Maintains confidentiality on sensitive matters relating to the affairs of the TteS, TteS business and legal entities and maintains high standards of operational performance and serves as a role model.
• Demonstrates a willingness and interest to become knowledgeable about Secwépemc customs and traditions and fosters a culture and environment conducive to and inclusive of the Band vision and values.

• Ensures strategic and annual planning processes are in place.
• Ensures financial and non-financial reporting requirements are met on a timely and regular basis.
• Takes a proactive role in formulating future strategic objectives for Chief and Council input, discussion and decision making within budget and policy guidelines.
• Manages with optimum efficiency to achieve targeted results as per the strategic plan and according to approved budget guidelines.
• As approved by Chief & Council, authorizes the establishment of departments and associated budgets, organization structures and staff positions within the TteS Administration and advises QHS, SCFA, SD#73 etc.
• Builds, promotes, and maintains an extensive…