Office Administrator, Facilities Services

Office Administrator, Facilities Services

We recognize that the facilities services and construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries.

We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at Ellis Don could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at Ellis Don, we choose to celebrate the strength in our differences, every day. Ellis Don’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, Ellis Don’s purpose is to provide people with similar values the opportunity to achieve to their full potential;

to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

You as a Office Administrator, Facilities Services at Royal inland Hospital will:

Report to the General Manager and ensure the smooth and efficient day-to-day operations of the office

Provide essential support to management, supervisory staff, and other contract personnel.

Be the first point of contact for employees and site visitors while performing reception duties such as answering phones, signing in visitors, directing phone calls and managing other general reception duties

Complete any office administration duties as required including the maintenance of files and ordering of general supplies

Assist with Payroll by submitting timecards and reviewing shift schedules for consistency

Assist with financial management including project billing and invoice coding

Lead on site People & Culture tasks such as posting jobs for hourly roles, assisting with offer letters and onboarding

Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with Ellis Don Facilities Services’ health and safety policies, code of conduct and applicable legislation

Is this the right role for you?

• College level education or equivalent
• Minimum 2 years related experience in a healthcare, administration, operations and maintenance environment
• Experience with finance and accounting functions would be considered an asset
• Ability to work well within a team setting

Ellis Don is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The Ellis Don core values of Integrity and Mutual Respect welcomes everyone
, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an Ellis Don employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.