Administrative Assistant - Hawaii

Overview

Recruitment Number 26-0144

The immediate vacancy is with the Department of Human Services in Kona
, Hawaii Island.

Salary
: $3,748 to $4,742 per month (SR-12, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

• Perform secretarial services as a primary work assignment, with minor administrative, clerical and related services for a program manager.
• Support a program manager who is involved in planning, programming, budgeting, work direction and coordination, and liaison/public relations.
• Serve as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; perform other duties as required.

To qualify, you must meet all of the following requirements:

• Legal Authorization To Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Clerical
  
  Experience:
  
  Six (6) months of work experience involving knowledge of English grammar, spelling and arithmetic; ability to read and understand oral and written instructions and speak and write simply and directly.
• Specialized Clerical
  
  Experience:
  
  One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements apply.
• Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing/software applications. Some vacancies require keyboarding 40 net words per minute, with or without reasonable accommodation.
• Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.
• Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum keyboarding/computer, shorthand and/or dictation skill may result in corrective action, including removal of your name from the list of eligibles for employment consideration.

The information provided above represents a summary of the complete Minimum Qualification Requirements
. To view the Requirements in their entirety, please .

The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call  for assistance.

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you.

We will not be responsible if you do not receive our emails. You may no longer receive notification about applications submitted if you disable the Job Application Emails feature in your Account Settings.

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation of your education and experience. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. Applicants who meet the minimum qualifications and are referred to the vacancy must be available to participate in person and at their own expense if required.

Applicants are encouraged to submit their applications as soon as possible. Referral of qualified applicants may be based on date of receipt of application.

Equal Employment Opportunity (EEO) information
, Merit Civil Service System
, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review are described at the following resource: .