School Administrative Services Assistant,II - Puohala Elementary Job Kaneohe area,Hawaii USA,Administrative/Clerical

Position: School Administrative Services Assistant I, II - Puohala Elementary

Position

School Administrative Services Assistant II

Responsibilities

Planning, arranging for and/or providing office support and related services to meet priorities;

Greeting and ascertaining the purpose of callers and assisting or referring them as necessary;

Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State;

Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information;

Reviewing and distributing incoming correspondence, circulars and other materials;

Composing standard and routine letters;

Informing the principal of matters requiring his immediate attention and concerns relative to appointments, commitments and deadlines;

Organizing and maintaining office files; maintaining personnel records for the staff;

Processing payroll and performing related work;

Collecting cash, maintaining a variety of standard fiscal records and posting and summarizing financial data to report forms;

Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records;

Maintaining inventory records, performing physical inventory and completing report forms;

Maintaining student records, gathering, maintaining and compiling information for business office and student service reports;

Operating and arranging for the servicing of a variety of standard office machines;

Typing letters, reports, schedules, bulletins and other material, cutting stencils, duplicating and distributing a variety of material;

Instructing, assigning and reviewing the work of students assigned to the office;

May supervise clerical personnel and may take and transcribe shorthand dictation.

Education

Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Experience

Applicants must have the following experience:

School Administrative Services Assistant I – 2 years general experience, 0 years specialized experience (total 2 years).
School Administrative Services Assistant II – 2 years general experience, 1 year specialized experience (total 3 years).

General Experience. Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems;

speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.

Specialized Experience. Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.

Skilled Typing Requirement. Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute.

Substitutions

1. One-year clerical or business curriculum (English, arithmetic, general clerical procedures and office machines, and typing) leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school may be substituted for one year of general experience. Applicants who have not graduated may receive partial credit toward general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year, provided that the work completed included coursework in typing proficiency.

2. Two-year…

School Administrative Services Assistant , II - Puohala Elementary