School Administrative Services Assistant , II - Puohala Elementary

Job Overview

The authorized level of the position is School Administrative Services Assistant II. Applications are being accepted down to the School Administrative Services Assistant I when recruiting difficulties arise.

School Administrative Services Assistant I, SR-12: $3,892.00 per month.

School Administrative Services Assistant II, SR-14: $4,208.00 per month.

• Planning, arranging for and/or providing office support and related services to meet priorities;
• Greeting and ascertaining the purpose of callers and assisting or referring them as necessary;
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State;
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information;
• Reviewing and distributing incoming correspondence, circulars and other materials;
• Composing standard and routine letters;
• Informing the principal of matters requiring his immediate attention and concerns relative to appointments, commitments and deadlines;
• Organizing and maintaining office files; maintaining personnel records for the staff;
• Processing payroll and performing related work;
• Collecting cash, maintaining a variety of standard fiscal records and posting and summarizing financial data to report forms;
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records;
• Maintaining inventory records, performing physical inventory and completing report forms;
• Maintaining student records, gathering, maintaining and compiling information for business office and student service reports;
• Operating and arranging for the servicing of a variety of standard office machines;
• Typing letters, reports, schedules, bulletins and other material, cutting stencils, duplicating and distributing a variety of material;
• Instructing, assigning and reviewing the work of students assigned to the office;
• May supervise clerical personnel and may take and transcribe shorthand dictation.

• Education: Graduation from high school (or equivalent). Excess general or specialized experience as described may substitute on a year‑for‑year basis.
• Experience: For level I: 2 years general experience, no specialized experience, total 2 years. For level II: 2 years general experience, 1 year specialized experience, total 3 years.
• General Experience Requirements: Progressively responsible work involving skilled typing, use of office equipment, ability to read and understand oral and written instructions, proficiency in English grammar, spelling, arithmetic, and proofreading.
• Specialized Experience Requirements: Responsible clerical experience in a Hawaii public school supervising the principal’s office, including skilled typing and administrative support.
• Typing: Ability to type 40 net words per minute from plain or corrected copy.

• Completion of a one‑year clerical or business curriculum with coursework in English, arithmetic, general clerical procedures, office machines, and typing may substitute for one year of general experience.
• Completion of a two‑year clerical or business curriculum with similar coursework may substitute for two years of general experience.

• Holidays:
  Up to 13 paid holidays per year (+14 during election years).
• Vacation: 21 days per year for bargaining units 1, 2, 3, 4, 9, 10 and 13.
• Sick Leave: 21 days per year. Unused credits may be used toward retirement benefits.
• Health Insurance:
  State pays part of premiums for State‑sponsored medical, drug, vision and dental plans.
• Group Life Insurance:
  Free life insurance for employees and retirees.
• Retirement Plan:
  State contributes to retirement plan; eligibility based on service and age.
• Other benefits: including paid time‑off, flexible spending accounts, workers’ compensation, and optional union participation.

The Hawaii State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, National Guard participation, or other protected characteristics in accordance with federal and state civil rights laws.