Office Assistant II,III,IV - District Office Job Kaneohe area,Hawaii USA,Administrative/Clerical

Position: Office Assistant II, III, IV - Central District Office

Salary Range

Office Assistant II (SR-06): $3,141.00 per month

Office Assistant III (SR-08): $3,266.00 per month

Office Assistant IV (SR-10): $3,471.00 per month

Responsibilities

Create, edit, print, store, retrieve, and delete documents using computer and word processing software in draft or final form.

Prepare, review, and process forms, records, reports, applications, and other documents for accuracy and conformance to established requirements.

Check records and forms such as applications, permits, requisitions, and vouchers for completeness and accuracy; evaluate information for conformance with established requirements; process documents according to policies and procedures.

Search paper and electronic files and records, extract, compile, and summarize information, and prepare periodic and special reports.

Compose routine correspondence and letters of acknowledgement.

Set up and maintain paper and electronic files and revise filing systems as necessary.

Provide general information and resolve complaints in person or over the telephone by explaining rules, regulations, policies, procedures and knowledge of the organization’s purpose and functions.

Determine the need for and/or make routine orders for necessary supplies, materials or other items.

Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Provide training and guidance to, and assign, review and evaluate the work of clerical subordinates performing work comparable to the Office Assistant II class.

Experience Requirements

Office Assistant II: 0.5 years basic experience, 0 years clerical experience, total 0.5 years.
Office Assistant III: 0.5 years basic experience, 1 year clerical experience, requires supervisory aptitude, total 1-1.5 years.
Office Assistant IV: 0.5 years basic experience, 2 years clerical experience, requires supervisory aptitude, total 2-1.5 years.

Supervisory Aptitude is required for positions with supervisory responsibility. Supervisory aptitude is demonstrated through successful completion of assignments involving supervisory responsibilities or through favorable supervisory evaluations.

Keyboarding/Computer Skill Requirement – Positions that require a keyboarding speed of 40 net words per minute are typically at the Office Assistant II level and higher.

Substitutions Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Completion of a substantially full‑time clerical or office support curriculum leading to a degree, diploma or certificate may be substituted for Clerical Experience, with credit for at most two years of experience.

Education in a baccalaureate program may be substituted for Clerical Experience, with credit for at most two years of experience.

Quality of Experience – Possession of the required number of years of experience will not, in itself, be accepted as proof of qualification. The overall experience must have been of such scope and level of responsibility as to demonstrate the ability to perform the duties of the position.

Salary – The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.

Requirements – Applicants must meet all the requirements for the position they are seeking as of the date of the application. Requirements for education and experience cannot be gained concurrently. Experience is calculated on a full‑time, 40‑hour workweek basis; part‑time experience is prorated.

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Office Assistant II, III, IV - District Office