Administrative Support Specialist

WWC Global, an operating firm of Command Holdings, is seeking an Administrative Support Specialist to support the United States Indo-Pacific Command (INDOPACOM).

The Administrative Support Specialist provides comprehensive administrative and operational support to the U.S. Pacific Command (USPACOM) Administrative Division. The position supports joint military human resources and administrative functions, including awards processing, performance evaluations, personnel actions, task management, calendar administration, meeting coordination, training, and senior-leader briefings.

The Specialist works closely with directorate leadership, other directorates, joint military personnel, and external organizations to ensure administrative actions are accurate, timely, properly coordinated, and completed in accordance with applicable command procedures. The position requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced command environment.

Responsibilities may include but are not limited to:

• Providing day-to-day administrative and operational support to the J5 Administrative Division.
• Processing and tracking military awards, performance evaluations, personnel actions, and related administrative documentation.
• Coordinating with other directorates, military and civilian personnel offices, and external entities to facilitate timely completion of personnel and administrative actions.
• Reviewing documents for completeness, accuracy, required coordination, appropriate routing, and compliance with established procedures.
• Managing ETMS2 tasks from assignment through coordination, status tracking, suspense management, and closeout.
• Maintaining task trackers, action-item logs, personnel records, correspondence, and administrative files.
• Monitoring suspense dates and proactively identify overdue, incomplete, or at-risk actions.
• Managing calendars and coordinating meetings, appointments, conferences, and senior-leader engagements.
• Preparing meeting agendas, read-ahead materials, minutes, decision documents, briefing materials, and follow-up action items.
• Supporting the planning and execution of staff meetings, working groups, training sessions, and command events.
• Developing and delivering internal training on administrative processes, task management workflows, and applicable tools.
• Preparing and delivering briefings, status updates, and recommendations to leadership and senior stakeholders.
• Providing guidance to personnel on administrative requirements, routing procedures, documentation standards, and task-management expectations.
• Using Microsoft Office and approved command systems to develop reports, spreadsheets, presentations, correspondence, trackers, and other deliverables.
• Protecting sensitive personnel and organizational information and handle all records in accordance with applicable security, privacy, and information-management requirements.
• Identifying opportunities to improve administrative processes, standardize recurring activities, and increase workflow efficiency.
• Performing other related duties and administrative support functions as assigned.

This position is contingent on award.

Anticipated salary range: $70,000-$80,000

This position will end on our around 30 March, 2027 with the possibility of extension.

• 10-20% Occasional travel expected.
• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in a confined area.

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit…