Purchasing Contract Manager - Oahu

The P VP PURCHASING Department of the P SUPPORT SERVICES Division at Hawaiian Electric Company has 1 Management vacancy available.

Responsible to ensure vendors’ procurement and contractual obligations are met for the Company.

• Implements category management strategies and business processes to leverage overall spend to maximize cost savings for the Company and its mission, vision, and values.
• Manages competitive solicitation, vendor selection, and negotiation of contracted pricing to meet process area/division/department goals and objectives.
• Works directly, at all levels, with vendors to maintain effective vendor relationships; determines the appropriate procurement strategy to maximize the potential value to be received from all vendors.
• Uses SAP appropriately to track and record contracted pricing through Outline Agreements (OLA) and Source Lists.

• Maintains familiarity with contract language and associated terms and conditions to ensure appropriate risk mitigation.
• Resolves disputes and/or claims pertaining to contractual terms through collaboration with internal business units.
• Manages the negotiation process, including review and recommendation of contractual and other related commercial terms.
• Facilitates the collaboration and review between vendors, internal customers, legal, risk management, information assurance, and other internal stakeholders.
• Utilizes Ariba Contract Lifecycle Management and ISNetworld Contractor Management tools appropriately to track compliance of all Terms and Conditions with vendors.

• Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

• Executes work to high professional standards and ensures compliance with Audit, Sarbanes-Oxley Act (SOX), and ethical guidelines.
• Performs and is accountable for other responsibilities and duties as assigned. This may include but is not limited to:
  • Investigation and resolution of purchase order and invoice discrepancies, including price, quantity, unit of measure, conditions, surcharges, description, etc.
  • Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

• Working knowledge of the concepts and principles of purchasing, contract administration, Hawaiian Electric’s Corporate Code of Conduct (if applicable), insurance programs, project management practices, cost estimating, scheduling, negotiation principles, contract law, and procurement techniques and procedures that are normally acquired through various college level courses or related experience.
• Basic/working knowledge of concepts and principles of electric utility operations, maintenance, and construction that are normally acquired through related experience.
• Proficient in the use of personal computers and/or mainframe systems and related software applications including SAP and the Microsoft Office suite (i.e., Outlook, Excel, Word, PowerPoint, etc.).
• Familiarity with applicable Federal and State regulations, permits, laws and codes, especially those relating to safety and environmental compliance.

• Excellent verbal, written, presentation and listening skills to effectively communicate with all levels of the organization, vendors, and the public sector. Is detail-oriented and ensures professionalism and accuracy, especially in written documents and communication.
• Strong interpersonal, negotiation and conflict resolution skills to motivate, persuade, and influence various groups and individuals.
• Leadership skills and abilities to work with a variety of individuals occasionally dealing with sensitive, difficult or confrontational issues.
• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Demonstrated organizational skills to assess job…