Engineering Coordinator; Administrative

Position Purpose

The Administrative Coordinator provides comprehensive administrative, operational, and coordination support across the Engineering and Maintenance department. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day‑to‑day activities with business priorities. The position plays a key role in maintaining operational continuity, supporting the workforce and business processes, and facilitating cross‑functional collaboration.

All responsibilities must be executed in alignment with CSL's patient‑focused mission and Core Values, with a high level of professionalism, discretion, and organizational discipline.

• Reports to Sr. Director, Engineering and Maintenance. No direct reports.

• Departmental Coordination and Administrative Operations
  • Coordinate day‑to‑day administrative and operational activities across the Engineering and Maintenance department to support business continuity and efficiency.
  • Facilitate communication flow between leadership, team members, and cross‑functional partners.
  • Support planning, scheduling, and coordination of departmental meetings, initiatives, and recurring business activities.
  • Track action items, follow‑ups, and deliverables to support timely execution across teams.
  • Maintain organized records, files, and administrative documentation in support of departmental operations.
  • Handle sensitive and confidential information with discretion, accuracy, and professionalism.
• Meeting, Event, and Activity Coordination
  • Coordinate departmental meetings, workshops, business reviews, leadership sessions, onboarding activities, and special events.
  • Manage end‑to‑end meeting logistics, including scheduling, room reservations, conference room setup requests, agendas, participant coordination, and follow‑up communications.
  • Coordinate catering and meal arrangements for meetings and departmental activities, including both internal food service providers and external vendors.
  • Create purchase requisitions, purchase orders, or other required transactions to secure external resources, services, and event‑related support.
  • Coordinate logistical needs related to travel, meals, materials, room setup, and participant experience to ensure successful execution of activities.
  • Ensure conference rooms, meeting spaces, and event arrangements are properly confirmed and aligned with operational requirements.
• Onboarding and Employee Support Activities
  • Support onboarding preparation for new hires within the department, including coordination of welcome logistics, communication with key support functions, and readiness of materials or resources.
  • Assist with preparation of welcome items, workspace‑related coordination, locker assignments, distribution list updates, and related onboarding tasks.
  • Coordinate and communicate onboarding‑related actions with supervisors and internal partners to support a positive new hire experience.
  • Support employee engagement initiatives and departmental activities that promote a positive, inclusive, and collaborative work environment.
• Procurement, Financial, and Administrative Process Support
  • Support procurement activities using Ariba, including purchase requisitions, non‑catalog transactions, invoice processing, and reconciliation of expenses.
  • Coordinate Expense Authorization Request (EAR) processes, including review of supporting documentation, preparation of files, routing through Docu Sign, tracking approvals, and follow‑up with Fixed Assets and Finance for SAP Internal Order creation.
  • Maintain trackers, records, and supporting files related to EARs, purchase orders, invoices, and departmental administrative processes.
  • Support Concur reporting for corporate credit card expenses, including preparation, documentation review, receipt management, and report submission in compliance with company policy.
  • Ensure compliance with internal procurement, expense, and financial procedures.
• Reporting, Data Management, and Business Support
  • Maintain and update operational data, dashboards, trackers, and key…