Pastoral Care Department Secretary

Overview

The Department Secretary plays a vital role in ensuring the efficient operation of the department by performing a variety of clerical and administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively. The Department Secretary will support the department's needs and assist the leader with daily operations.

• Clerical Support:
  Perform general clerical tasks, including typing, filing, and photocopying to ensure efficient office operations.
• Document Preparation:
  Prepare and edit correspondence, reports, and other documents as required, maintaining high standards of accuracy and clarity.
• Inventory Management:
  Monitor and maintain office supply inventory levels, placing orders as necessary to ensure timely delivery and organization.
• Communication Management:
  Answer and direct incoming phone calls professionally, taking messages and relaying information to the appropriate personnel.
• Mail Coordination:
  Sort and distribute incoming mail and prepare outgoing mail for delivery, ensuring prompt communication.
• Record Keeping:
  Maintain accurate and organized records and filing systems for easy retrieval, ensuring confidentiality and security of sensitive information.
• Scheduling Assistance:
  Assist in maintaining department schedules and calendars, coordinating meetings, appointments, and events for staff and leadership.
• Administrative Support:
  Provide comprehensive administrative support to department staff and leadership as needed to enhance operational efficiency.
• Presentation Preparation:
  Assist in the preparation of presentations, reports, and other documents to support departmental initiatives.
• Data Management:
  Input and update data in various databases and spreadsheets, ensuring the accuracy and completeness of all entries.

• Assist with special projects and initiatives as assigned.
• Participate in departmental meetings and contribute ideas for improving operational efficiency.
• Support staff training and orientation processes for new employees within the department.

• Proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with office equipment (printers, copiers, fax machines).

• High school diploma or equivalent

• Associate's degree or relevant certification preferred

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Riverside Healthcare offers a comprehensive suite of Total Rewards: benefits and nationally rated employee well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more so your journey at and away from work is remarkable. Our Total Rewards package includes:

• Base compensation within the positions pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift differential, on-call
• Opportunity for annual increases based on performance

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

• Paid Leave Hours accrued as you work

Exposure to:

• Chemicals:
  Toner for copier
• Video Display Terminals:
  Average
• Blood and Body Fluids:
  Minimal potential - very restricted direct patient contact for…