Secretary - District Office

Secretary (Title I)

Job Focus:
To provide a high degree of secretarial service to the Administrator, so as to assist with the efficient management of the district educational program.

Duties and Responsibilities:

• Organizes and manages day-to-day needs of the office.
• Receives and places telephone calls, including but not limited to phone blasts, as instructed.
• Records and distributes messages as instructed.
• Orders and maintains supplies as needed.
• Fills out with a high degree of accuracy, all official forms that relate to the functions of this office.
• Welcomes visitors and arrange their comfort.
• Inputting orders and requisitions for District Office Departments
• Maintains accurate log for building usage by outside organizations.
• Substitute Coordinator.
• Order food for district in-services.
• Assist with teacher evaluation
• Assist with ISBE compliance issues.
• Guards the confidentiality of all information which may come through the office. Breach of this trust shall be grounds for dismissal.
• Provides secretarial support for the area of Title I and School Improvement as assigned by the Director of Instructional Services.
• Monitors Title I grant functions, including budget, grant amendments, and Title I record keeping.
• Provides assistance with Title I school improvement planning process.
• Provides support to the Title I Parent Office as directed.
• Verifies low-income counts at non-public school sites for Title I funding.
• Processes Title II, Part A expenditures for non-public schools and maintains documentation.
• Completes and submits Time and Effort Reports (i.e., Monthly Federal Certification Forms and Personnel Activity Reports or Semi-Annual Certification Forms) as required for any personnel fully or partially funded with federal funds.
• Perform such other duties as may be assigned by the Superintendent of Schools, Supervisor of Buildings and Grounds, Director of Instructional Services, and/or Chief School Business Official.

Minimum Qualifications:

• Must be highly motivated and able to work independently, and work well with others.
• High school diploma/Associate/advance degree (preferred) plus has at least two years' experience.
• Have an above average command of English Grammar, Spelling, and Composition.
• Intermediate knowledge in Microsoft Office Programs (Word, Excel, Publisher, PowerPoint).
• Three years success office experience.
• Ability to quickly learn computer programs as they become available and as current programs are updated.
• Have an above average command of proper business letter construction, report development, and other standard business communications.
• Be able to type 60 words per minute, with a high degree of accuracy.
• Be able to operate a variety of office equipment, including computer, memory typewriter, copier, software, fax, etc.
• Have ability to organize and operate on office information storage and retrieval system.
• Have knowledge of a variety of official rules, regulations and procedures, so as to be able to accurately fill out a variety of official forms.
• Have a pleasant office demeanor and a diplomatic telephone voice.

Terms of Employment: 245 days per year. Salary and other benefits as established by the Board of Education.