Purchasing Specialist

Overview

The Purchasing Specialist is responsible for managing the procurement of medical supplies, equipment, and services to ensure the hospital's operations run smoothly. This role involves coordinating with vendors and ensuring compliance with hospital policies and industry regulations. The Purchasing Specialist will work closely with various departments to understand their needs and provide cost‑effective and timely purchasing solutions.

• Manage the procurement process for medical supplies, equipment, and services, including creating purchase orders, reviewing requisitions, and maintaining purchasing records.
• Ensure timely delivery of goods and services including following up with vendors.
• Develop and maintain relationships with suppliers to ensure high‑quality products and services.
• Monitor supplier performance and resolve any issues related to delivery, quality, or invoicing.
• Collaborate with inventory control staff to ensure optimal stock levels of critical supplies and materials.
• Monitor usage trends and adjust purchasing strategies to prevent shortages or excess inventory.
• Assist in the development and maintenance of inventory management systems and procedures.
• Handle return items in a timely and efficient manner.
• Ensure compliance with hospital policies, procedures, and applicable regulations, including Joint Commission standards, OSHA, and other relevant entities.
• Maintain accurate and up‑to‑date purchasing records, including purchase orders and invoices.
• Understand and work efficiently within Global Exchange Network (invoices) and Group Purchasing Order (GPO) websites.
• Identify cost‑saving opportunities through vendor negotiations, bulk purchasing, and alternative sourcing.
• Ensure timely payment of invoices.
• Collaborate with department managers and staff to understand their supply needs and provide purchasing support.
• Communicate effectively with internal stakeholders, suppliers, and other external partners to ensure alignment on purchasing strategies.
• Demonstrate flexibility with assignments within professional scope, duties, and licensure.

• Minimum of 1–2 years of experience in purchasing, preferably in a healthcare or hospital setting.
• Strong understanding of supply chain processes, procurement practices, and inventory management.
• Proficiency in procurement software and Microsoft Office Suite (Word, Excel, PowerPoint).

• High school diploma or equivalent.

• Bachelor’s degree.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be required to perform other related duties.

• Base compensation within the position's pay range based on qualifications, skills, experience, and training.
• Premium pay such as shift differential, on‑call.
• Opportunity for annual increases based on performance.

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and short‑ and long‑term disability.
• Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.

USD $21.92 – $26.85 /hr