Office Support III; Maintenance Department

Office Support III - Maintenance

Reports To:

Maintenance Director;
Assistant Maintenance Director

Beginning Date:
Open Until Filled

Knowledge, Skills, and Abilities

Required:

• Considerable knowledge of and ability to use grammar, vocabulary, spelling and punctuation
• Considerable knowledge of office practices and procedures
• Ability to keyboard with accuracy and speed
• Ability to compile and summarize information
• Considerable knowledge of bookkeeping and accounting procedures
• Considerable knowledge of Microsoft Word and Excel
• Ability to access information through a computer network and/or from a mini- or main-frame computer system
• Ability to use moderately complex word processing and/or spreadsheet software programs
• Ability to establish and maintain effective working relationships with staff
• Ability to understand accounts payable to prioritize invoices for payment
• Ability to reach with hands and arms routinely
• Must be able to multi-task
• Ability to maintain composure in difficult situations

Education and Training:

High school graduate and three years of related clerical experience

Term of Employment: 12 months

Salary:
Salary Grade 59

Performance Responsibilities:

• Obtain new vendor information.
• Enter/look up work order information.
• Enter/look up attendance.
• Enter purchase order budget codes and descriptions for all maintenance department purchases from local and capital funds.
• Run budget reports.
• Match up pick tickets in order to pay invoices from purchase orders.
• Maintain accurate records of all financial transactions of maintenance using computerized accounting program.
• Gather information necessary for end of year closeout.
• Make necessary travel arrangements for classes and travel reimbursements.
• Keep track of uniforms for all schools and maintenance facility.
• Perform various office duties, answer multi-phone system and sort mail.
• Check invoice status upon vendor inquiry.
• Complete forms for employee injury reports.
• Enter information for maintenance inventory of transfers and purchased items.
• Performs other duties as specified by the Maintenance Director and or Assistant Maintenance Director.

Physical Requirements:

• Must be able to communicate well with staff
• Must be able to drive to variety of locations necessary to conduct business
• Must be able to tolerate a noisy, busy work environment with frequent interruptions
• Ability to be physically active, which includes, but is not limited to, lift moderate to heavy weight (40-50 pounds), standing, pushing, pulling, squatting, bending, sitting, and walking
• Ability to carry furniture such as tables and chairs, supplies and materials
• Must be able to visually and auditorily effectively communicate with staff and public