Staff Accountant

Performs General Ledger accounting duties. Prepares journal entries and financial statements. Serves as back up to Accounts Payable Specialist and Payroll Specialist. This position reports directly to the Director, Fiscal Services.

• Prepares and posts journal entries.
• Generates monthly financial statements.
• Prepares and posts payroll journal entries.
• Maintains various spreadsheets for grant funded expenses.
• Prepares monthly grant invoices.
• Prepares GL Analysis as needed.
• Processes vendor invoices, payment requests and expense reports by ensuring the proper approvals are present then assigns account and department codes.
• Processes employee expense/mileage vouchers every other week according to Expense Report Schedule.
• Updates computer software for accounts payable as necessary.
• Maintains Accounts Payable computer reports as necessary.
• Reconciles vendor statements as necessary.
• Maintains accounts payable files.

• Works with Human Resources to ensure all payroll information is read in as necessary for outside payroll service to process payroll.
• Provides information as necessary for outside payroll service to prepare and file all related tax reports, benefit reports and all other reports requiring access to payroll information.
• Trains staff and supervisors on the Novatime Timekeeping System.
• Maintains files for all payroll related forms.
• Maintains an Employee Master Excel Spreadsheet.
• Receives and responds to payroll garnishments then inputs into payroll system.
• Responds to verifications of employment as requested by Human Resources.

• Maintains mileage software with employee names, supervisors, company and account code.
• Prepares special reports and/or spreadsheets upon request.
• Other duties as may be assigned.

• Bachelors degree in relevant field with accounting coursework.
• Experience in accounts payable/payroll.
• Ability to communicate effectively with all staff, outside vendors and other community entities.
• Experience in computerized accounting/office equipment.
• Ability to maintain confidential nature of work.
• Ability to recognize and be sensitive to cultural and ethnic differences.
• Must be able to safely perform the essential job functions, with or without reasonable accommodations.