Accounting Assistant

Job Title:

Accounting Assistant - Accounts Receivable

Job Description

This Accounting Assistant role sits on the Accounts Receivable team and focuses on managing short-paid invoices and deduction portfolios. You will work closely with customers, brokers, and internal teams to research accounts, resolve payment issues, and ensure open deductions are addressed accurately and on time. The role offers a collaborative environment, opportunities to learn journal entries, and exposure to key business functions such as Sales, Trade Marketing, and Customer Service.

Responsibilities

+ Support the Accounts Receivable, Collections, and Deductions team in day-to-day activities.

+ Manage a portfolio of deductions and short-paid invoices, ensuring timely and accurate resolution.

+ Handle a high volume of emails and perform some collection calls to customers and brokers.

+ Research customer accounts extensively to identify and resolve payment discrepancies and issues.

+ Collaborate with internal teams, including Sales, Trade Marketing, and Customer Service, to determine why invoices or deductions were not paid.

+ Work directly with customers and brokers to clarify and resolve open deductions and payment differences.

+ Continuously investigate opportunities to streamline accounts receivable and deduction processes and to improve internal controls.

+ Provide excellent customer service while managing inquiries and resolving account issues.

+ Develop an understanding of journal entries and, over time, assist with preparing and posting them.

+ Maintain a high level of organization by prioritizing workload, managing multiple tasks, and tracking outstanding items to closure.

Essential Skills

+ Foundational knowledge of accounting and accounts receivable processes (entry-level).

+ Strong communication skills, including clear and professional written and verbal communication.

+ High level of organization with the ability to manage a high email volume and multiple open items.

+ Ability to prioritize workload effectively in a fast-paced environment.

+ Strong problem-solving skills to investigate and resolve payment and deduction issues.

+ Ability to multitask while maintaining accuracy and attention to detail.

+ Comfort working cross-functionally with teams such as Sales, Trade Marketing, and Customer Service.

Additional

Skills & Qualifications

+ SAP experience is a plus.

+ Proficiency with Microsoft Excel is preferred; familiarity with Pivot Tables and VLOOKUPs is beneficial but not required.

+ Willingness to learn and use a trade software system, with training provided.

+ Good soft skills, including professionalism, collaboration, and a customer-focused mindset.

+ Interest in learning and assisting with journal entries as responsibilities expand.

Work Environment

This role operates in a hybrid work environment, with three days onsite and two days remote each week. The position is based in an excellent office space in the Kansas City, Kansas area, offering a modern and comfortable workplace. The atmosphere is described as positive and engaging, with a strong team-oriented culture. The organization provides subsidized lunches and an excellent on-site cafeteria, contributing to a supportive and attractive work setting.

You will primarily work with email, accounting systems such as SAP (where applicable), Excel, and a dedicated trade software system, with training provided where needed.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, KS.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
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