School of Nursing Grant Specialist

School of Nursing Grant Specialist

Position Title:

School of Nursing Grant Specialist

Department: SON Grants and Research Office (OGR) Faculty and Research Support – OGR Administration

The Grant Specialist serves as a key resource for managing sponsored research activities within the School of Nursing. This position provides comprehensive support for both pre‑award and post‑award processes, ensuring compliance with sponsor and university requirements. Responsibilities include coordinating proposal development and submission, overseeing award setup, monitoring budgets and expenditures, and preparing required reports. The Specialist acts as a liaison between faculty, internal offices, and external partners to facilitate smooth grant administration and maintain regulatory standards.

This role contributes to the success and growth of the School’s research portfolio by supporting strategic initiatives, optimizing award management processes, and assisting faculty with project‑related needs.

• Manages post‑award activities for an assigned portfolio of School of Nursing faculty.
• Reviews Notices of Award and communicates conditions, restrictions, and deliverables to faculty.
• Coordinates award setup and agreements (e.g., subawards, consultant/service agreements, data use agreements) with Sponsored Programs Administration, Research Contracts, and Office of General Counsel.
• Monitors grant budgets, expenditures, and personnel effort to ensure compliance with sponsor terms and university policies.
• Prepares and submits required interim and final technical and financial reports.
• Tracks subawards, contracts, and consultant agreements to ensure timely invoicing and reporting.
• Serves as liaison between faculty, partners, and Sponsored Programs Administration, ensuring smooth communication and compliance.
• Participates in strategic planning and evaluation of award management processes and funded projects.
• Represents the School at grant funder meetings and conferences to build networks and support sustainability of funded projects.
• Supports faculty with project‑related meetings, data collection, and basic analysis of program data.
• Assists faculty and stakeholders with implementing outreach and recruitment strategies for funded projects.
• Performs other financial and administrative functions as assigned by the Director of Grants and Research or Associate Dean of Research.

• Collaborates with faculty regarding pre‑award activities, including reviewing funding opportunities and communicating requirements.
• Supports proposal preparation, including budget development, effort feasibility, formatting, and compliance with sponsor guidelines.
• Coordinates internal routing and ensures proposals meet submission requirements and deadlines.
• Maintains accurate documentation for all pre‑award processes and submissions.
• Ensures activities are conducted in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state, and federal laws and regulations.
• Performs job responsibilities in a safe and secure manner.
• Ensures coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
• Develops, maintains, and expands job‑specific knowledge and skills to keep pace with industry changes and support the university’s commitment to excellence and innovation.
• May participate in relevant committees, task forces, or other similar activities.
• Maintains confidentiality of medical center, employee, and patient information; handles sensitive data with discretion and in accordance with KUMC policies and legal requirements.
• Maintains the highest standards of integrity, respect, professional conduct, and ethical standards.

• 3 years of experience in research or sponsored projects administration, including coordinating pre‑ and post‑award processes and ensuring compliance.
• 3 years of experience in financial management for grants, including budget development, account reconciliation, and application of basic accounting principles.
• Education may substitute for experience on a…