Secretary to Assistant Superintendent CL

Purpose

The Secretary to the Assistant Superintendent of Administrative Services provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Secretary to the Assistant Superintendent of Administrative Services works closely with the staff and administration of the District.

Assistant Superintendent of Administrative Services

Salary and benefits to be established by the Board of Education

• High school diploma or equivalent.
• Health and inoculation certificate on file in the Central Office (after employment offer is made).
• Three years' experience as a secretary.
• High level of competence with Microsoft computing applications, including word processing, Excel, and other computer programs, and organizational skills.
• Experience and skills using various office machines, including copiers, printers, and telecommunications equipment.
• Desire to continue career improvement by enhancing skills and job performance.

• Provide office, receptionist, and secretarial duties to assist with the efficient operation of the school district, including the Office of Administrative Services.
• Ensure all activities conform to District guidelines.
• Maintain accurate and organized records and other files as shall be required.

• Classified personnel/applicant files
• Substitute teacher training and documentation
• Administrative Services related reports
• Leave time usage reports
• School Recruiter job postings/applicant information
• Ability to work closely, positively, and productively with Administrative Services staff.
• Communicate and work effectively, cooperatively, and positively with members of the school district and community, including greeting contacts and directing them to the appropriate office staff.
• Ability to react to change and frequent interruptions in a productive, positive, and courteous manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the District.
• Ability to manage and facilitate all aspects of the Subfinder system (supplemental contract for Subfinder tasks to be completed outside the regular daily schedule).

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.
• Requires stooping, kneeling, crawling, bending, turning, lifting, and reaching.
• Must work in and around fumes and odor.

• Screen incoming calls, or direct them to the appropriate location/administrator to accommodate the callers/contacts needs; record messages accurately for the Assistant Superintendent of Administrative Services and other office staff.
• Maintain all classified confidential personnel files; generate and maintain computer documentation of all pertinent personnel records.
• Prepare paperwork for new classified personnel and appropriate documents for their employment. Distribute completed paperwork to the appropriate departments.
• Assist new classified personnel in completion of necessary District, State and Federal forms.
• Prepare and process paperwork involving any change in status of classified personnel, including transfers, termination, and any salary adjustments.
• Post classified position vacancies/transfers as appropriate and update postings on the district website and regular hardcopy postings as necessary.
• Place ads for vacancies on Career Builder and/or other media.
• Correspond effectively with classified and certified applicants, as substitute teachers.
• Accurately prepare personnel exhibits for each Board of Education meeting.
• Maintain current Notary Public license.
• Print out monthly timesheets for distribution to all classified personnel.
• Observe and follow all school district policies at all times.
• Respond to information requests in a cooperative, courteous, and timely manner.
• Keep personnel information and records confidential.
• Implement and follow all District health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Perform other tasks and assume other responsibilities as directed by the Assistant Superintendent of Administrative Services.

12 month year, July 1 through June 30.

Performance effectiveness evaluated in accordance with provisions of the Kansas Statutes and Board of Education Policy.