Grant & Research Administrator – Nursing School

School of Nursing Grant Specialist

Department:
SON Grants and Research Office (OGR) Faculty and Research Support
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- OGR Administration

Position Title:

School of Nursing Grant Specialist

Job Family Group:
Professional Staff

Job Description

Summary:

The Grant Specialist serves as a key resource for managing sponsored research activities within the School of Nursing. This position provides comprehensive support for both pre-award and post-award processes, ensuring compliance with sponsor and university requirements. Responsibilities include coordinating proposal development and submission, overseeing award setup, monitoring budgets and expenditures, and preparing required reports. The Specialist acts as a liaison between faculty, internal offices, and external partners to facilitate smooth grant administration and maintain regulatory standards.

This role contributes to the success and growth of the School's research portfolio by supporting strategic initiatives, optimizing award management processes, and assisting faculty with project-related needs.

Job Description:

Key

Roles and Responsibilities

Post-Award Administration
Manages post-award activities for an assigned portfolio of School of Nursing faculty.
Review Notices of Award and communicate conditions, restrictions, and deliverables to faculty.
Coordinate award setup and agreements (e.g., subawards, consultant/service agreements, data use agreements) with Sponsored Programs Administration, Research Contracts, and Office of General Counsel.
Monitor grant budgets, expenditures, and personnel effort to ensure compliance with sponsor terms and university policies.
Prepare and submit required interim and final technical and financial reports.
Track subawards, contracts, and consultant agreements to ensure timely invoicing and reporting.
Serve as liaison between faculty, partners, and Sponsored Programs Administration, ensuring smooth communication and compliance.
Participate in strategic planning and evaluation of award management processes and funded projects.
Represent the School at grant funder meetings and conferences to build networks and support sustainability of funded projects.
Support faculty with project-related meetings, data collection, and basic analysis of program data.
Assist faculty and stakeholders with implementing outreach and recruitment strategies for funded projects.
Perform other financial and administrative functions as assigned by the Director of Grants and Research or Associate Dean of Research

Pre-Award Support
Collaborate with faculty regarding pre-award activities, including reviewing funding opportunities and communicating requirements.
Support proposal preparation, including budget development, effort feasibility, formatting, and compliance with sponsor guidelines.
Coordinate internal routing and ensure proposals meet submission requirements and deadlines.
Maintain accurate documentation for all pre-award processes and submissions.
Ensure activities are conducted in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
Performs job responsibilities in a safe and secure manner.
Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
Develop, maintain and expand job-specific knowledge and skills to keep pace with industry changes and support the university's commitment to excellence and innovation.
May participate in relevant committees, task force, or other similar activities.
Maintain confidentiality of medical center, employee, and patient information. Handle sensitive data with discretion and in accordance with KUMC policies and legal requirements.
Maintain the highest standards of integrity, respect, professional conduct, and ethical standards.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

3 years of experience in research or sponsored projects administration, including coordinating pre- and post-award processes and ensuring compliance.
3 years of experience in financial management for grants, including budget development, account reconciliation, and application of basic accounting principles.
Education may substitute for experience on a year for year basis

Preferred Qualifications

Education:

Master's Degree in a relevant discipline such as research administration, business, accounting, social science, health services, or administration.

Work Experience
3 years of experience interpreting sponsor guidelines and institutional policies to ensure regulatory compliance.

Certifications/Licenses:
Certification in…