Secretary to Principal - CL

Purpose:

The Elementary Head Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Elementary Head Secretary works closely with the staff and administration ofthe District.

Principal

According to Classified Salary Schedule

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the Central Office (after employment offer is made).
• Experience as a secretary or similar job including effective use of customer service skills.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Desire to continue career improvement by enhancing skills and job performance.

I. Ability to coordinate office and clerical support to assist with the efficient operation of the schoo

I.

• Ability to ensure all activities conform to District guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the District.

I. Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.

• Must occasionally work in noisy and crowded environments. with numerous interruptions.
• Must be able to handle multiple tasks at one time efficiently and courteously.

I. Ability to coordinate and supervise office and clerical support.

• Ability to screen visitors and telephone calls, directing them to the appropriate person/department.
• Ability to screen and route incoming and outgoing mail.
• Ability to create and copy correspondence, reports, bulletins. records, and other materials. Ability to send messages via autodialer regarding school events and notifications.
• Ability to obtain and organize pertinent data as needed including student birth certificates, inoculation and physical records. and verify student birth dates.
• Ability to take and transcribe oral dictation (if required).
• Ability to maintain an organized and regularly updated student information system, including the activation and placement of students in Infinite Campus and consult with the building principal regarding classroom placements.
• Ability to schedule appointments, make travel arrangements, and assemble material for meetings.
• Ability to assist in planning meeting agendas, and assist m preparing meeting summanes.
• Ability to collect, report, and deposit money received by the Elementary Office.
• Ability to assist in preparing financial reports.
• Ability to assist with enrollment.
• Ability to coordinate the Parent/Teacher Conference schedule.
• Ability to maintain accurate and organized student cumulative folders.
• Ability to maintain accurate attendance records and monitor student daily attendance and notify the building principal, District Truancy Officer, and the Secretary to the Assistant Superintendent of Student Services and school/ district administrators regarding student attendance concerns.
• Ability to contact parents to confirm absences.
• Ability to distribute office passes and notes as directed.
• Ability to maintain and submit a daily log of school hours completed.
• Ability to check and tile lesson plans.
• Ability to accurately report the honor roll each quarter.
• Ability to assist with preparing student awards and organizing the end ofthe year awards assembly.
• Ability to assist with the preparation of the yearbook.
• Ability to schedule school pictures and re-takes.
• Ability to maintain an accurate inventory of student books and teacher materials.
• Ability to order, receive, and distribute supplies.
• Ability to administer first aid to ill/injured students in the absence of the school nurse according to school policy.
• Ability to assist in the hiring, supervision, and training of employees.
• Ability to assist with hiring substitutes, record staff absences, and submit staff reports to the Principal.
• Ability to place orders for materials according to the current budget, verify quantities delivered, and distribute to staff.
• Ability to keep current on new software. reports, and other job related activities/

functions.

• Ability to observe and follow all school district policies at…