Sr. Training Ops Specialist

Job :  | AWS EMEA SARL (Spain Branch)

AWS Applied AI Solutions (AAIS) is building toward a future where every business innovates with Amazon AI teammates. To get there, we build AI solutions that improve human capabilities and transform entire business functions. We create end-to-end products that surprise and delight out-of-the-box, making complex things easy and hard things possible, with no cloud experience required. We start with customers who embrace the future and build bridges to meet the rest where they are.

We pursue ambitious opportunities with conviction, and we are looking for builders who share that mindset.

Amazon Web Services provides a highly reliable, scalable, low-cost infrastructure platform in the cloud that powers hundreds of thousands of businesses in 190 countries around the world. To meet the growing demand for AWS services across the globe, we need exceptionally talented, bright, and driven people. If you have excellent organizational and communication skills, a passion for working in a fast-paced, dynamic environment, and a desire to provide exceptional customer service, we'd like to speak with you!

• Operational Rigor & Productivity
• Orchestrate the full lifecycle of virtual and in-person training deliveries across EMEA - including contracting, trainer resourcing, Learning Management System (LMS) setup, and billing to ensure a seamless experience for customers.
• Process digital team subscription ensuring timely customer provisioning and access to AWS Skill Builder.
• Evaluate all incoming training requests and assign authorized trainers to match customer needs while maximizing utilization across the region.
• Support trainer shuffles and class rescheduling to ensure delivery continuity. Manage trainer time blocks and availability in LMS.
• Monitor internal hotline channels, quickly assess available training options, and provide actionable recommendations to Trainers/ Training Delivery Managers when last-minute changes occur (e.g. travel delays trainer unavailability) minimizing disruption to the delivery/customer.
• Maintain high levels of data accuracy across all relevant sources (LMS, Salesforce, working tools) to ensure reliable billing business metrics reporting and executive decision-making globally.
• Manage end-of-month training delivery billing and support Accounts Payable/Accounts Receivable functions for procurement and billing inquiries ensuring on-time and accurate revenue recognition.
• Identify design and implement programs and initiatives to improve operational workflows with limited guidance raising the bar on efficiency and scalability.
• Maintain current working knowledge of key programs platforms and tools (Funding SharePoint LMS Instructor Schedule Salesforce reporting dashboards) and champion adoption of process improvements.
• Stakeholder Management & Cross-Functional Collaboration
• Liaise with cross-functional business teams to support training engagements: including Legal Finance Accounting Tax Compliance Pricing Training Delivery and Sales Operations teams to ensure contractual and regulatory alignment.
• Partner with Training Delivery Managers and Sales teams to support the training delivery business aligning schedules and trainer resources with pipeline demand and priorities.
• Work closely with the Training Delivery Team to manage and optimize trainers' schedules - confirming, cancelling, and rescheduling engagements - while proactively communicating changes and maintaining relationship trust.
• Manage relationships with external training vendors and freelance trainers coordinating class delivery assignments and ensuring alignment with scheduling needs.

• Minimum of five (5) years of experience in a team coordination position.
• Exceptional written, verbal, and interpersonal communication skills. Fluent written and spoken English and Spanish.
• Positive, proactive and able to always exercise great judgment.
• Experience in following legal and finance processes related to vendor (supplier or customer) engagements, such as contract and Non-Disclosure Agreement issuance and signature, PO management (both incoming and outgoing), invoicing and billing.

• Recent experience in a fast-paced, multinational technology company.
• Experience in trainer resource management, scheduling or operations support.
• Exceptional attention to detail, even in highly ambiguous and fast paced environment.
• Strong judgement and instincts. Effectively prioritizes competing training…