Staff Accountant

Description

Overview: This role works closely with the Controller to manage day-to-day financial operations and regular reporting in service to the Chamber's strategic plan

Responsibilities:

Accounts Receivable (25%)

• Manage the Accounts Receivable function for all member dues and non-dues revenue in Growth Zone (member management Software).

• Record daily deposits received by the Chamber, including checks, credit cards, and electronic payments.

• Complete remote bank deposits for multiple banks.

• Reconcile daily deposits to Growth Zone.

• Record daily deposits in the accounting system.

• Collaborate with the Strategic Partnerships team as needed to ensure consistency with initiative receipts.

• Work with program managers to collect outstanding accounts receivable invoices.

• Complete ACH and virtual credit card enrollment forms and charitable donation request forms.

Accounts Payable (25%)

• Manage the Accounts Payable process for the Chamber.

• Process accounts payable invoices and related accounting forms.

• Assist with purchase order processing.

• Maintain W-9 records to ensure all vendors have up-to-date documentation on file.

• Manage staff credit card assignments.

• Reconcile credit card activity weekly to ensure all receipts are submitted and record credit card bills monthly in the accounting system.

General Accounting (20%)

• Assist the Controller with general accounting duties.

• Assist with the annual external audit.

• File, scan, and maintain documents.

• Maintain accurate and organized work records, including electronic file storage and record retention.

• Establish and maintain effective working relationships with coworkers and internal and external stakeholders.

• Proactively recommend process improvements that enhance quality, efficiency, cost savings, productivity, and systems.

Membership Revenue Reporting (10%)

• Prepare weekly membership revenue reports.

• Run weekly Payments/Receipts by Account reports for dues by account codes for Strategic Partnerships, the Controller, and Operations leadership.

• Update member records as needed.

Initiative Investor Payments (10%)

• Confirm initiative investor payments.

• Create annual fee items in Growth Zone for all programs listed in the initiative handbook.

• Work closely with the Director of Strategic Partnerships to ensure accuracy of reports.

Miscellaneous Administrative Functions (10%)

• Order and distribute parking and Southwest Airline vouchers as needed.

• Manage postage machine funding.

• Collect and distribute mail daily.

• Notary for the Chamber.

* Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Other Duties:

This job description is not intended to be an exhaustive list of duties, responsibilities, or activities. Duties may change at any time with or without notice.

Requirements

Education and Experience:

• Three to five years of relevant work experience required.

• Bachelor's degree in accounting preferred.

• Experience with financial software required;
Abila MIP a plus.

• Experience with Growth Zone or a similar customer relationship management system preferred.

• Excellent computer, communication, organizational, math, time management, attention-to-detail, and accuracy skills required.

• Strong Excel skills, including experience with pivot tables and formulas.

• Notary/willingness to obtain Notary certification.

Core Value Competencies:

At the Greater Kansas City Chamber of Commerce, we:

• TRUST each other

• Embrace FLEXIBILITY

• COLLABORATE openly

• Commit to INCLUSION

• Act with INTEGRITY

Job Competencies and Skills:

Technical Aptitude

• Proficient in Microsoft Office Suite.

• Skilled in tools and equipment relevant to job performance.

• Ability to quickly learn and apply new technologies.

• Ability to gather, analyze, and manage data within the Growth Zone system.

Communication

• Ability to clearly and concisely communicate verbally and in writing.

• Ability to listen actively and respond appropriately.

Professionalism & Work Ethic

• Demonstrates accountability, strong time management, and the ability to manage multiple priorities.

• Takes initiative and independently identifies and completes necessary tasks.

Critical Thinking & Problem Solving

• Researches and evaluates information to develop effective solutions.

Relationship Building

• Builds strong, collaborative relationships with colleagues and clients to achieve shared goals.

Project Management

• Coordinates resources, planning, and execution to complete projects efficiently and on time.

Additional Eligibility Requirements:

• Offer of employment is contingent upon a successful background check.