Purchase & Sales Specialist

Purchase & Sales Specialist

We are looking for a detail-oriented Purchase & Sales Specialist to support high-volume invoice processing and service-related billing activities for a growing team in Kansas City, Missouri. This contract opportunity with potential for a permanent role is ideal for someone who can manage vendor documentation accurately, resolve billing issues efficiently, and keep purchase and sales records organized in a fast-paced service environment.

The role focuses on reviewing service-related charges, maintaining invoice accuracy, and coordinating closely with Finance and Accounts Payable to ensure timely processing.

Responsibilities:

• Manage a high daily volume of vendor invoices received through a shared team mailbox, ensuring each item is logged and handled promptly.
• Examine invoices connected to service work and completed jobs to confirm billing details are correct before submitting them for payment processing.
• Enter service billing information into internal records with a strong emphasis on accuracy and completeness before Accounts Payable review.
• Reconcile vendor statements by researching open items, clearing aging balances, and helping reduce outstanding backlog.
• Communicate with vendors to answer payment and invoice questions, investigate discrepancies, and support issue resolution.
• Maintain organized purchasing and billing documentation to support smooth coordination across service, purchasing, and finance functions.
• Review purchase-related information for consistency with service activity, job records, and vendor charges.
• Assist with ongoing process improvement efforts related to invoice handling, statement review, and service billing workflows.