Director of Finance

Job Summary

Director of Finance owns the accounting and financial reporting function for Menlo Inc. and carries responsibility for human resources administration. This is a working leadership role that combines the responsibilities of a Controller with oversight of payroll, benefits, and employment compliance. The position closes the books, produces financial statements, leads budgeting and forecasting, manages cash and working capital, and maintains internal controls.

This is a broad, hands-on role within a lean, centralized administrative function. The Director of Finance reports to the CEO and supervises the Staff Accountant and the Recruiter.

• Directly supervises the Staff Accountant and the Recruiter.
• Sets priorities, reviews work product, and conducts performance reviews for direct reports.
• Recruits, trains, and develops finance and HR staff as the department grows.

• Own the monthly, quarterly, and annual close and produce accurate, timely financial statements in accordance with GAAP.
• Maintain the general ledger, chart of accounts, and supporting schedules, including accruals, prepaids, deferred revenue, fixed assets, and depreciation.
• Oversee accounts payable, accounts receivable, customer billing, collections, and employee expense reporting.
• Perform and review balance sheet reconciliations, including bank, credit card, and clearing accounts.
• Coordinate with outside accountants and auditors on year-end close, tax filings, and any audit or review engagement.
• Ensure compliance with federal, state, and local tax and reporting requirements, including sales and use tax, franchise tax, business registrations, and 1099 filings.

• Lead the annual budget process and maintain rolling forecasts, updating them for changes in volume, headcount, and operating earnings.
• Deliver monthly variance analysis against budget and forecast, and translate results into plain-language business insight for the CEO.
• Manage cash flow, working capital, and liquidity; maintain a cash forecast and keep operations focused on optimization of working capital.
• Manage banking relationships, lines of credit, and any debt or covenant reporting.
• Build and maintain the recurring financial reporting package and the key metrics used by the CEO.
• Support pricing, margin, and profitability analysis by service line, contract, and customer.

• Design, document, and enforce internal controls and accounting policies, and safeguard company assets.
• Manage procurement and vendor contracts, including negotiation, renewal tracking, and payment terms.
• Maintain the fixed asset register and manage asset acquisition, transfer, and disposal.
• Administer business insurance renewals, including general liability, cyber, errors and omissions, and workers’ compensation, and support overall risk management.
• Drive operational efficiency and process improvement across finance and HR, including use of technology to automate manual work.

• Oversee payroll prepared by the Staff Accountant; review, verify, and approve each cycle for accuracy before submission.
• Own payroll changes affecting compensation, deductions, garnishments, bonuses, commissions, and final pay.
• Ensure accurate and timely payroll tax deposits, quarterly filings, and year-end W-2 and ACA reporting.
• Manage employee benefit programs and serve as primary liaison to brokers and carriers, including annual renewal, open enrollment, plan changes, and invoice reconciliation.
• Serve as plan sponsor contact for the 401(k) plan: manage the third-party administrator and recordkeeper relationships and review annual compliance testing and the Form 5500, act on testing results, and document periodic review of plan fees and providers.
• Verify each payroll cycle that deferral, catch-up, and loan-repayment amounts are correct and remitted within required deposit timelines; reconcile payroll withholding to recordkeeper deposits and confirm payroll’s compensation coding matches the plan document definition of plan compensation.