Administrative Assistant

ABOUT US:

U.S. Multimodal Group (USMMG) is a company that specializes in providing comprehensive transportation and logistics solutions. The company operates across various modes of transport including truckload and intermodal, offering a seamless and integrated service to ensure efficient and timely delivery of goods. Its expertise lies in coordinating and managing complex logistics operations, catering to diverse client needs with customized solutions. By leveraging advanced technology, strategic planning, and a vast network of resources, U.S. Multimodal aims to optimize supply chains, reduce operational costs, and enhance overall customer service in the transportation sector.

We are seeking a detail-oriented and organized Administrative Assistant to support daily office and accounting functions.

The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage

multiple priorities while ensuring accurate and timely financial and administrative processing.

• Prepare and issue customer invoices accurately and in a timely manner.
• Monitor customer accounts and ensure proper billing records are maintained.
• Respond to customer inquiries regarding invoices and account balances.

• Review and approve vendor invoices for accuracy and completeness.
• Submit approved invoices to Accounts Payable for payment processing.
• Maintain organized records of vendor billing and payment documentation.

• Monitor outstanding customer balances and follow up on overdue accounts.
• Communicate professionally with customers regarding payment status.
• Resolve payment discrepancies and assist in reducing aged receivables.

• Enter journal entries accurately into the accounting system.
• Gather supporting documentation and submit journal entries for management approval.
• Assist with month-end closing activities and financial record maintenance.

• Maintain organized files and records, both electronic and paper.
• Assist with reporting, data entry, and document preparation.
• Support management with various administrative projects and tasks as needed.
• Answer phones, respond to emails, and provide general office support.

• High school diploma required, associate's degree in business, Accounting, or related field preferred.
• 2+ years of administrative, bookkeeping, or accounting support experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with accounting software is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and time-management abilities.

• Offering a competitive salary (based on experience).
• Competitive commission plan.
• Benefits include PTO, Paid Holidays, medical, dental, and vision options (other elections available).
• Company paid Life Insurance and Long-term disability
• Company offers a 401(k) program with company match for eligible employees.
• Opportunities for career advancement and continued professional development.
• A dynamic, exciting, and mission-driven work environment.

U.S. Multimodal is an Equal Opportunity Employer and we are committed to fostering a safe and friendly workplace. All qualified individuals are encouraged to apply.