Accounts PayableBookkeeper

Job Description

Job Description

Job Title:
Accounts Payable & Bookkeeping Specialist
Location: [Your City, State or Remote]
Type: Full-Time / Part-Time
Reports to: Finance Manager or Principal Consultant

About Us:

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators. Our small, collaborative team supports a portfolio of hospitality clients across various markets. We're seeking a detail-oriented and reliable Accounts Payable & Bookkeeping Specialist to support our financial operations and maintain smooth accounting processes.

Job Summary:

The Accounts Payable & Bookkeeping Specialist will be responsible for managing the day-to-day accounts payable activities, maintaining accurate financial records, and supporting month-end reporting. This position plays a key role in ensuring timely payments, proper expense categorization, and overall financial organization for both the firm and our hotel clients.

Key Responsibilities:

• Accounts Payable:
• Process vendor invoices and employee expense reimbursements
• Verify and reconcile purchase orders, invoices, and payment requests
• Ensure timely and accurate payments via checks, ACH, or online portals
• Maintain vendor files and resolve discrepancies or inquiries
• Bookkeeping & General Accounting:
• Record financial transactions in accounting software (e.g., M3, Hotel Investor Apps  (Acumatica) )
• Categorize expenses and reconcile bank and credit card statements
• Assist with monthly closing tasks, journal entries, and financial reporting
• Support account reconciliations and audit preparations
• Client Support:
• Coordinate with hotel clients regarding invoice approvals and payment schedules
• Maintain organized records for each client engagement
• Generate periodic financial reports as needed
• Compliance & Process Improvement:
• Ensure adherence to internal controls and accounting policies
• Help streamline AP and bookkeeping processes for greater efficiency

Qualifications:

• 2+ years of experience in bookkeeping and accounts payable
• Proficiency with accounting software (M3/Acumatica)
• Solid understanding of AP workflows and general accounting principles
• Strong attention to detail, organizational skills, and confidentiality
• Excellent communication and time management skills
• Experience working in hospitality or consulting industries is a plus

Work Environment:

• Small, fast-paced, and team-oriented environment
• Flexible schedule.
• Opportunities to work closely with hotel industry professionals and learn the business

Company Description

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.