Accounting Clerk

Accounting Clerk

We are looking for an Accounting Clerk to support day-to-day financial operations in Kansas City, Missouri. This position focuses on accurate payables handling, vendor record maintenance, and detailed transaction review to help keep accounting processes organized and timely. The ideal candidate brings strong attention to detail, sound judgment when routing financial documents, and the ability to manage recurring deadlines with consistency.

Responsibilities:

• Manage accounts payable activities by reviewing incoming invoices, coding eligible expenses, and entering non-billable payables with accuracy.
• Maintain organized and up-to-date vendor records, including collecting required tax documentation such as W-9 forms.
• Prepare and distribute annual 1099 forms while ensuring supporting vendor information is complete and compliant.
• Review vendor statements regularly to identify discrepancies, confirm outstanding balances, and support timely resolution of payment issues.
• Verify billable entries for accuracy before processing so charges are properly documented and aligned with internal records.
• Track use tax obligations during the year and compile the information needed for accurate reporting and payment.
• Process payments through checks and ACH transactions while following established approval and documentation procedures.
• Receive incoming accounts payable items, evaluate their purpose, and determine whether they should be routed for review or processed directly.
• Assist with related accounting support tasks, including invoice handling, data entry, credit card reconciliation, and coordination with accounts receivable when needed.