Payroll Specialist

Payroll Specialist | Legacy Infrastructure | Kansas City, Missouri | $60,000 - $70,000 per year + Annual Bonus

Legacy Infrastructure Group is a growing family of infrastructure and construction companies built around a simple idea: preserve what makes successful businesses great while giving them the resources and leadership to grow. Its companies span heavy civil construction, asphalt and paving, materials testing, aggregates, ready-mix concrete, and related infrastructure services across multiple regional markets.

As a vital member of the Finance Shared Services Center, you’ll play a key role in ensuring the completeness and accuracy of payroll data, prevailing-wage compliance, and multi-entity payroll processing across our construction operating companies. You will partner closely with field operations and HR to deliver accurate, on-time pay in a high-volume, multi-state environment.

Weekly Payroll Processing

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases against control totals and resolve exceptions before each pay run is finalized.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials with a high degree of accuracy.
• Support the weekly pay date cadence and process off-cycle, manual, and correction checks as needed.

Certified Payroll & Prevailing-Wage Compliance

• Prepare, review, and submit certified payroll reports (WH-347 and state equivalents) for Davis-Bacon and state prevailing-wage projects on required deadlines.
• Apply the correct wage determinations, fringe-benefit rates, and worker/trade classifications by project and jurisdiction.
• Maintain compliance data and reporting through AASHTOWare and applicable agency/labor-compliance portals.
• Respond to labor-compliance audits, agency inquiries, and general contractor requests with accurate, well-documented support.
• Reconcile payroll registers week-over-week, validating rate, hours, deduction, and stipend changes against control totals and supporting documentation.
• Reconcile hours across various sources to confirm completeness before processing.
• Reconcile payroll liabilities, tax with holdings, and benefit deductions to supporting records and funding reports.
• Research and resolve pay discrepancies, missed hours, and coding errors in coordination with field operations and project teams.

• Experience: 3+ years of full-cycle payroll processing experience; construction, prevailing-wage, or multi-entity environment strongly preferred.
• Compliance-Oriented: Working knowledge of certified payroll, Davis-Bacon/prevailing wage, WH-347 reporting, and multi-state payroll tax.
• System-Savvy: Experience with Vista by Viewpoint or a comparable construction ERP is a plus; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks). AASHTOWare and HCSS experience is a plus.
• Detail-Driven: Exceptional accuracy under weekly deadlines, with the discipline to reconcile to control totals before finalizing.
• Collaborative: Comfortable partnering with field operations, project teams, and HR to resolve pay and time issues quickly and professionally.

• Accuracy & Data Integrity — treats reconciliation and control totals as non-negotiable.
• Deadline Management — thrives in a recurring, high-volume weekly cycle.
• Compliance Mindset — keeps current on wage-and-hour and prevailing-wage requirements.
• Problem-Solving — investigates root causes rather than patching symptoms.
• Clear Communication — documents and explains payroll matters plainly to non-finance stakeholders.

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