Senior Bookkeeping

Full-Time | Onsite | Monday-Friday, 8:00a.m.

-4:30p.m.

Reports To Business Owner:

Compensation $60,000-$70,000 annually

We are seeking an experienced, highly organized Senior Bookkeeper to manage the day-to-day bookkeeping and financial recordkeeping for a portfolio of 29 separate business entities under common family ownership. This is a high-trust, hands‑on position that reports directly to the business owner and works closely with managers across the individual entities.

The successful candidate will be an expert Quick Books user with substantial large-scale bookkeeping experience, excellent judgment, strong follow‑through, and the ability to maintain accurate financial records across multiple businesses simultaneously. This is a fully onsite position and is not remote or hybrid.

• Manage the full bookkeeping cycle for 29 separate business entities, maintaining accurate and current books for each entity.
• Maintain general ledgers and properly record, classify, reconcile, and document financial transactions.
• Manage accounts payable and accounts receivable, including invoice processing, customer/vendor records, payment activity, and follow-up on outstanding balances.
• Collect, receive, process, deposit, and accurately record incoming funds and payments.
• Perform bank, credit card, and account reconciliations and promptly investigate discrepancies.
• Maintain separate, organized financial records and supporting documentation for each business entity.
• Prepare recurring financial reports and bookkeeping summaries for review by the business owner and other authorized parties.
• Communicate regularly with managers of the various entities to obtain invoices, receipts, approvals, payment information, financial documentation, and other information required to keep records current.
• Monitor cash activity, account balances, receivables, payables, and other bookkeeping items requiring attention or follow‑up.
• Maintain vendor and customer records, process payments, and ensure transactions are assigned to the correct entity and accounts.
• Assist with month‑end and year‑end bookkeeping processes and provide organized records and schedules to outside accountants, tax professionals, or other financial advisors as requested.
• Maintain confidentiality and exercise discretion when handling sensitive business and financial information.
• Create and maintain spreadsheets, reports, correspondence, files, and supporting documentation using Microsoft Office applications.
• Identify missing information, inconsistencies, or unusual transactions and proactively work with the appropriate manager or owner to resolve them.
• Perform other bookkeeping, financial‑administrative, and office responsibilities assigned by the business owner.

• 10+ years of professional work experience with a demonstrated record of reliability and increasing responsibility.
• At least 5 years of substantial, hands‑on bookkeeping experience supporting established businesses or multiple business entities.
• Expert‑level proficiency in Quick Books, including maintaining multiple company files/entities, reconciliations, transaction coding, accounts payable, accounts receivable, reporting, and record cleanup.
• Advanced proficiency with Microsoft Excel, Word, Outlook, and other Microsoft 365 applications and platforms.
• Strong understanding of generally accepted bookkeeping practices, account reconciliation, financial recordkeeping, collections, payment processing, and document retention.
• Experience managing a high volume of transactions, accounts, records, deadlines, and competing priorities.
• Exceptional accuracy, attention to detail, organization, and follow‑through.
• Ability to communicate professionally and…