Office Coordinator

Overview

Cox Air Systems is a growing industrial sheet metal and ventilation contractor serving manufacturing facilities across the region. We are seeking a dependable and organized office coordinator to support the daily operations of our office. This position plays a key role in keeping the office running efficiently by assisting with administrative, accounting, and general office tasks. It is a fast-paced small business environment focused on execution, organization, and follow-through.

• Assist with accounts payable
  , including invoice processing and document organization
• Provide payroll support
  , including data entry and coordination with internal systems and vendors
• Answer incoming phone calls and provide basic customer and vendor support
• Perform general administrative duties such as filing, scanning, data entry, and recordkeeping
• Run local errands and assist with office-related tasks as needed
• Support day-to-day office operations and help address routine issues as they arise
• Communicate effectively with internal staff, customers, and vendors

• Previous administrative or office support experience preferred
• Associate’s degree preferred but not required
  ; relevant experience will be strongly considered
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Clear communication skills and professional phone etiquette
• Reliable, detail-oriented, and comfortable working in a fast-moving environment
• Proficient in basic computer applications (email, spreadsheets, and office software)

• Office-based position with occasional local errands
• Fast-paced, small business environment with direct interaction with ownership and operations

Company: Cox Air Systems

Location: Belton, MO

Employment Type: Full-Time

Reports To: Director of Operations