Administrative Associate - Foundation, School of Dentistry

Administrative Associate, School of Dentistry – Office of Alumni and Development

This position serves as an administrative liaison for the School of Dentistry.

Hiring office:
Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation.

Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities, and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC.

• Point of first contact for the School of Dentistry Office of Alumni and Development
• Spearhead Social Media Presence
• Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
• Assist with all Alumni and Development activities and events including mailings, stewardship, email communications, magazines, donor visits prep, event coordination, and event staffing
• Maintain alumni data within CRM system, Ellucian Advance
• Ad hoc administrative duties as needed

• Work with the Conference Director and Program Committee to identify speakers and programming and manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship, and speaker hosts
• Contribute to marketing materials of speakers
• Assist with MDC attendee registration
• Develop prospectuses for exhibitors; manage exhibitor registration, receipts, confirmation, equipment needs, and stewardship of participating exhibitors
• Help facilitate mailing for all reunions and assist with class reunion representatives
• Assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
• Maintain attendee records for reports and audits, manage course codes, evaluations, and stewardship

This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver’s license is required.

Up to $22.00 per hour, commensurate with education, experience, and internal equity.

A bachelor’s degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.

• A minimum of 3 years of experience.
• Excellent computer skills with proficiency in Microsoft Office Suite, especially Excel and Word, and the ability to apply knowledge.
• Previous experience with event planning, project management, and/or continuing education.
• Previous experience using social media platforms and in social media marketing.

Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am – 5:00pm Monday – Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager’s approval.

The University of Missouri – Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and world‑renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.

The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the University of Missouri–Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC.

To be considered for the position, provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below. Do not apply to the posting available on the university careers page. For full consideration, submit all application materials directly to the Foundation. Contact:
contact
.

The UMKC Foundation is an equal opportunity employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816‑235‑6910.