Project Coordinator

Project Coordinator page is loaded## Project Coordinator locations:
Kansas City, MO - JPtime type:
Full time posted on:
Posted Yesterday job requisition :
JR743##
** People love to work here, plain and simple.**## ## ## It’s easy to
* love* your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.## ##
** POSITION SUMMARY
** Supports project management and operations staff by handling contract administration, database management, project controls, file management, and closeout. Provides project-related assistance as needed.
** PRIMARY RESPONSIBILITIES
**** Contract Administration
*** Familiarity of contract and contract terms.
* Identifies contract requirements and issues trade partner contracts with oversight from Team Lead, as necessary.
* Processes change orders and assists project team with owner pay application distribution. Follows up to obtain signed documents as needed and files executed documents in Procore.
* Requests Master Agreements and Vendor Adds from the Vendor Group and Risk Department.
* Requests Mc Cown Gordon  insurance and bonds from insurance company.
* Uses AIA software for CMa subcontracts, Owner Change Orders, Subcontractor Change Orders and Substantial Completion Certificates.
** Project Controls, File & Database Management
*** Adds new contacts into Procore directory.
* Partners with Accounting & Risk Departments to ensure new companies are set up in Procore and accounting software.
* Completes and manages the tax-exempt certificates with support from accounting.
* Gains exposure to importing initial project budget into Procore with Team Lead oversight.
* Sets up new projects in Procore with support from Team Lead.
* Prepares and distributes transmittals.
* Manages print orders for drawings and/or specification books.
* Uploads Drawings and Specifications into Procore.
* Scans hard copy files and uploads to Procore. Retains hard copies until close of project.
* Organizes and files documents for projects in Procore.
** Project Closeout
*** Familiarity of closeout procedures and requirements.
* Works with Project Management to develop closeout submittals in the Pype platform.
* Assists with collection of closeout materials from required trade partner, reviews, and ensures accuracy with approval from Team Lead and support from Project Management.
* Assists with the follow up communications for closeout documentation with oversight from Team Lead.
* Creates closeout deliverable and submits to Project Manager for review. Distributes closeout deliverable to relevant party.
** Administration
* ** Attends project Kick Off Meetings.
* Assists with project administrative duties as needed.
* Orders refreshments for project team meetings as needed.
* Provides weekly project status updates to project teams.
* Assists project coordination team with other duties, and/or helps other teams, as needed.
* Onsite Project Coordinator (as applicable).  + Greets and directs all visitors to the jobsite, including coordinating material deliveries.  + Answers all incoming calls and transfers to the appropriate party.  + Orders, receives, and sorts office and trailer supplies for the jobsite as needed.  + Coordinates topping out party with support from project team.  + Coordinates trailer setup/breakdown with support from project team.  

+ Travels occasionally to Mc Cown Gordon  office and project sites.  + Takes notes during project meetings and processes in Procore based on project needs.
** Department Responsibility
*** Provides/coordinates back-up support for team member time-off with approval of PC Team Leader.
* Schedules project update with Team Lead 2 business days prior to approved time-off.
* Adheres to Project Coordinator Code of Conduct.
* Embraces change and supports the initiatives of the department.
* Participates in team meetings and training as required for the department.
* Partners with Team Lead in trade partner training.
* Recommends technology, procedural enhancements, and efficiencies for the Project Coordinator team.
* Successful completion of required department training.
** MINIMUM QUALIFICATIONS
*** 1+ years of…