Project Coordinator

Talascend is currently seeking a Project Coordinator located in Kansas City, Missouri.

This position will be directly assisting a VP and facilitating engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information.

• Assist Project Manager in preparation of client contracts and sub-contracts, including facilitating contract reviews by coordinating with internal departments, such as Legal, Insurance, Purchasing, and Safety.
• Manage project set-up in corporate Management Information System; run reports to communicate project financials and status to PM and team; collaborate with PM to make monthly adjustments as needed.
• Facilitate the dissemination of information to vendors, subconsultants, clients and project teams as part of the overall communications and project management process.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, and other programs.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Assist in planning, coordination efforts and facilitate on-site and off-site meetings for the project.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assist PM and team in document control by maintaining electronic and paper files.
• In collaboration with corporate Accounting Department, verify accuracy and compliance with project requirements of invoices, trip tickets and expense reports and process items in a timely manner.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Develop procedures pertaining to internal project requirements.
• Comply with all policies and standards.
• Perform other duties as assigned.

• Bachelor Degree in a related field and 8 years experience required
• Associate Degree in a related field and 10 years experience required
• High School Diploma/GED and 11 years experience required

• Ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, and PowerPoint is required.
• Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

Background Check and Drug Screen may be required.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.