Legal Assistant - Defense

Job Description

A well respected law firm in Kansas City, MO is seeking an experienced Legal Assistant to join their practice.

The Legal Administrative Assistant provides essential support to attorneys and legal staff by managing daily administrative operations, coordinating case activities, and ensuring the timely completion of legal tasks. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities
Administrative & Calendar Management

• Maintain and update attorney calendars, including hearings, deadlines, meetings, and court appearances
• Coordinate scheduling across internal teams, courts, and external parties
• Track critical dates and ensure timely reminders for filings and case milestones

Document Preparation & Proofreading

• Draft, edit, and proofread legal documents, correspondence, and case materials
• Ensure accuracy, proper formatting, and compliance with court rules and office standards
• Prepare and assemble exhibits, pleadings, and supporting documentation

E-Filing & Court Procedures

• Perform state and federal e-filing of pleadings, motions, and other legal documents
• Verify filing requirements, deadlines, and jurisdiction-specific rules
• Maintain organized electronic and physical filing systems

Service of Process

• Coordinate and arrange service of process for legal documents
• Track service status, obtain affidavits, and ensure proper documentation

Correspondence & Communication

• Prepare professional correspondence on behalf of attorneys
• Communicate with clients, courts, opposing counsel, and vendors
• Handle incoming calls, emails, and mail with professionalism and confidentiality

Case Coordination & Support

• Assist with case management, including organizing case files and monitoring case progress
• Gather, review, and summarize case-related information
• Support attorneys in trial preparation, discovery, and administrative tasks

Qualifications

• Experience in a legal, administrative, or office support role
• Strong written and verbal communication skills
• Proficiency with legal software, e-filing systems, and Microsoft Office
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• High level of professionalism, discretion, and attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -