Accounts & Cash Coordinator

Description

The Accounts & Cash Coordinator is a key contributor to the financial and accounting departments, supporting daily cash operations that keep the organization running smoothly. This role offers the opportunity to work hands‑on with cash requests, deposits, and inbound mail while providing critical administrative support. Ideal candidates bring a high level of accuracy and reliability, as well as a strong commitment to meeting deadlines.

This full‑time position is based in Kansas City, MO, and reports to the Accounting Manager. This hourly, nonexempt employee works in the office Monday – Friday but has the potential to work remotely one day a week after a successful in‑office training period. To ensure we provide quality service to our donors, this position requires full availability during the fourth quarter (peak season) due to critical year‑end responsibilities and business deadlines.

While we recognize and observe holidays, personal time off is limited to ensure the successful completion of essential year‑end tasks.

Please submit a cover letter with your resume.

• Prepare grant payment reports for financial advisor‑managed accounts, and initiate cash replenishment requests.
• Review and validate quarterly administrative fee invoices for accuracy prior to submission to financial advisor‑managed accounts.
• Prepare cash journal templates and coordinate cash transfers in partnership with the investment team.
• Run weekly gift and transfer reports and coordinate timely movement of gifts into advisor‑managed investment accounts.
• Oversee daily mail processing, including receipt, sorting, distribution, and electronic logging of checks and cash received.
• Partner with multiple internal teams to ensure timely, accurate communication and resolution of gift‑related questions or concerns.

• Education & Experience: Associate degree with at least two years of related experience and/or training; or equivalent combination of education and experience. Previous accounting experience is a plus.
• Technical Aptitude: Experience with Microsoft Office products with proficiency in Microsoft Excel (data entry and formatting). High technical aptitude and ability to learn new software quickly and thoroughly.
• Financial Acumen: Excellent problem‑solving skills and attention to detail. Ability to read, analyze, and interpret a variety of instructions and procedures; operate within current industry best practices.
• Operational Agility: Ability to build professional relationships with internal and external stakeholders and successfully communicate verbally and in writing. Ability to operate in a highly collaborative environment, while working independently and being self‑motivated.

• Office & Computer Work: Ability to work regularly at a computer terminal in a fast‑paced environment with frequent interruptions.
• Noise & Communication: Able to work in an office with moderate noise levels. Ability to communicate and interpret detailed information effectively.

This job description is a summary of the employment‑at‑will relationship and not a contract. Not every responsibility is outlined; changes should be anticipated, and other duties will be assigned as necessary.