Legal Billing Specialist; hybrid

Legal Billing Specialist

Location: Kansas City, MO
Work Arrangement: Hybrid (in-office initially; hybrid schedule available once trained)
Employment Type: Full-time
Salary Range: $50,000–$70,000 annually, commensurate with experience

We are seeking a detail-oriented Legal Billing Specialist to support all aspects of the client billing cycle. This role is responsible for ensuring accurate, timely, and compliant billing; preparing financial reports; and tracking and following up on accounts receivable. The ideal candidate brings strong analytical skills, experience with legal billing guidelines, and the ability to work collaboratively with attorneys, operations, and clients.

• Prepare weekly, monthly, quarterly, and year-end billing and financial reports for clients and internal teams

• Apply firm, IP, and client-specific billing guidelines, fee schedules, processes, and systems

• Review and distribute draft bills; edit invoices as needed

• Prepare bills, e-bills, cover letters, and discount summaries prior to distribution

• Open and request CIMS (Customer Invoice Management System) access as needed

• Track accounts receivable, communicate outstanding balances, and follow up with past-due clients

• Ensure accuracy of all billing information, including client data, attorney rates, tax details, and activity codes; communicate updates to supervisors and operations

• Review and verify billing accuracy and supporting documentation

• Submit invoices for client payment via email and online billing portals

• Email and mail invoices to clients

• Respond to client billing inquiries by researching issues, determining status, coordinating with supervisors, and delivering timely and accurate responses

• Participate in special projects as assigned

• Bachelor’s degree preferred; equivalent combination of an Associate’s degree and relevant work experience will be considered

• 3–5 years of client billing experience in a similarly sized, multi-office professional services organization

• Excellent written, verbal, and interpersonal communication skills

• Strong analytical, problem-solving, and organizational abilities

• High attention to detail with the ability to analyze and process complex billing information

• Ability to manage multiple priorities in a deadline-driven environment

• Proficiency in Microsoft Office, including Outlook;
  advanced Excel skills required

• Experience with accounting and timekeeping systems such as Quick Books, TABS, or similar platforms is highly preferred

• Proven discretion in handling confidential data and strong proofreading skills

• Hybrid schedule available once trained

• Competitive salary range of $50,000–$70,000

• Collaborative, professional work environment

• Opportunity to contribute to billing process improvements and special projects

Qualified candidates are encouraged to apply with a resume highlighting relevant legal or professional services billing experience.

Shannon Flower
Legal Recruiter, GPAC
shannon.flowergogpac

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.