Financial Services Coordinator

Incumbent provides comprehensive and professional administrative support, and assists with financial/accounting analysis and research, and projects for an assigned functional area. Major duties and responsibilities include ensuring compliance with Federal, State, and local laws, regulations, College policies, processes, procedures, standards, and requirements; providing highly skilled assistance to departments; scheduling and coordinating meetings; preparing financial documentation; processing requisitions; maintaining data; and preparing analytical or statistical reports.

Enter a summary about the specific job being posted.

• Provides highly skilled assistance to the department; work may involve reviewing applications or other information to determine program eligibility or compliance with Federal, State, and local laws, regulations, policies, procedures, standards, and requirements; and assisting with coordinating special project operations
• Manages an assigned budget; work may involve monitoring and authorizing program expenditures, and making and implementing recommendations related to budget processes and procedures
• Plans, schedules, and coordinates meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes; preparing meeting agendas; and administering contracts
• Prepares, edits, formats, reconciles, maintains, and/or submits financial documentation, analytical and statistical reports, financial reports, communications materials, records, letters, files, policy and personnel documents, and other documentation; work may include compiling and analyzing information, and making and implementing related recommendations
• Performs customer service duties to include providing general and specific information to employees and vendors via phone, email, or in person
• Coordinates district-wide business travel for the department. This consists of arranging/booking airfare, hotel, registrations, car rentals, and other travel logistics
• Coordinates with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, and facilitate departmental operations
• Performs office management duties to include maintaining inventory; ordering supplies; and sorting and distributing mail
• Perform other duties as assigned

• Associate's degree in Accounting, Business Administration, or related areas*
• Three (3) years’ experience in accounting/finance support or related area

* Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

• Knowledge of project coordination principles
• Knowledge of research methods
• Knowledge of troubleshooting and solving administrative program issues
• Knowledge of general accounting and bookkeeping practices
• Knowledge of computers and related software applications
• Knowledge of general ledger reporting techniques
• Knowledge of mathematical concepts
• Knowledge of data review techniques
• Knowledge of customer service principles
• Knowledge of automated accounting software packages
• Knowledge of grant writing/proposal success
• Skilled in planning, coordinating, and implementing administrative program components and activities
• Skilled in analyzing processes and making recommendations for improvement
• Skilled in ensuring compliance with applicable internal and/or external program requirements
• Skilled in monitoring and maintaining an administrative program budget
• Skilled in troubleshooting and solving…