Accounting Clerk​/Bookkeeper

Description

Holy Family Catholic Church in Kansas City, Missouri is seeking to fill the position of Accounting Clerk/Bookkeeper. This position plays a vital role in helping manage the financial operations of the parish and school. The Accounting Clerk/Bookkeeper will assist with parish financial statements, budget reporting, accounts payable, accounts receivable, year-end reporting, human resources and any audit requirements.

• Prepare and monitor parish budget.
• Perform all accounting of parish receipts and expenditures.
• Prepare financial reports and statements.
• Coordinate major purchases of the parish.
• Prepare and mail periodic contribution statements (annually at a minimum) to all parishioners and/or donors according to IRS regulations.
• Work with Pastor and Finance Council to oversee all parish financial activity.
• Oversee and maintain parishioner tithing records and donor acknowledgements.
• Serve as a resource and support for Director of Stewardship & Development.
• Recruit, train and coordinate money counters for offertory collections.
• Prepare and submit Year-End Report and Internal Audit Checklist to Diocesan Finance Office by report deadlines.
• Prepare and submit the annual certification letter to the Diocesan Finance Office.
• Prepare documents for triennial financial review and respond to final report.

• Prepare payroll and review quarterly and year-end tax documents.
• Administer the modules of the payroll and HR systems to ensure accurate payroll and time reporting.
• Maintain personnel records and keep required forms up-to-date.
• Prepare and maintain list of parish holidays.
• Maintain job descriptions.
• Assist Pastor in employee hiring and evaluation processes as requested.
• Ensure that employees are informed and complete the necessary action steps for benefit open enrollment periods.
• Serve as key contact for Diocese in the implementation and maintenance of the HRIS system.
• Post all required Labor Law Posters in designated areas.

• Oversee maintenance of all parish records and databases.
• Provide parish information and documentation to Diocese upon request.
• Work with Pastor on long-range planning and other parish concerns as proposed by the Parish Council.
• Work with staff, pastor, church committees and groups on other programs, activities and events as requested.
• Collaborate with the Amin Assistant to prepare and submit the annual spirituality report data into the diocesan reporting system and submit parish information to the Official Catholic Directory.

• Support the mission of the parish as stated in the Parish Mission Statement.
• Support the mission of the staff as stated in the Staff Mission Statement.
• Attend staff meetings and annual staff retreat, participating in planning, prayer and facilitation as assigned.
• Attend parish functions/events, including worship.
• Maintain parishioners’ confidentiality.
• Attend continuing education.

• Undergraduate degree in business, finance or accounting, or equivalent work experience
• Minimum of three years’ experience in accounting, bookkeeping or related field
• Intermediate to advanced skill level in Quick Books or similar accounting software
• Practicing Catholic in good standing is preferred, but not required.

Holy Family Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous vacation and sick leaves, plus paid holidays.

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.