Associate Project Manager

10403 Hickman Mills Dr Kansas City Missouri 64137

We’re Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

The Associate Project Manager I (APM I) supports the execution of substation material procurement projects from bid through closeout. This role applies foundational project management, estimating, and substation design knowledge to assist with quoting, material take-offs, procurement, vendor coordination, documentation control, and customer communication. The APM I works closely with Project Managers, vendors, warehouse personnel, and internal stakeholders to ensure accuracy, compliance, and timely delivery of materials while maintaining cost, schedule, and quality standards.

• Reports to the Senior Director of Substation Packaging and has no direct or indirect reports.
• Requires up to 30% domestic travel, including overnight stays.
• Apply knowledge of the quoting process to support project estimates based on RFP/RFQ documents, technical specifications, and drawings.
• Complete RFQ forms and document clarifications as required.
• Assist with proposal ranking.
• Create accurate material take-offs from bid-level substation drawings.
• Develop and organize Bills of Materials (BOMs) from substation drawings, including:
  • Item descriptions
  • Manufacturer selection and part numbers
  • BOM organization per RFQ order and standard VSLLC formats (e.g., steel, major equipment, bus & conductor, connectors by type).
• Identify or create electrical details required to complete material take-offs.
• Sketch sections to confirm layouts, one-line compliance, and material accuracy.
• Document quantity take-offs and assemble RFP check packages.
• Perform back checks on quotes to ensure accuracy of spelling, formulas, totals, pricing validity, lead times, freight, bolt quantities, and material descriptions.
• Ensure all deviations from RFQ documents are clearly stated in clarifications, minimizing exceptions whenever possible.
• Deliver complete, professional, client-ready quotes to the Project Manager for final review.
• Build and maintain strong professional relationships with manufacturers, sales representatives, and vendors.
• Ensure quote requests include all required drawings, specifications, and material descriptions.
• Review vendor quotes to confirm compliance with RFQ requirements, technical specifications, drawings, freight terms, and lead times.
• Upon receipt of customer purchase orders, confirm vendor pricing and lead times.
• Prepare and verify purchase orders to ensure alignment with vendor quotes for pricing, lead time, freight quantities, and part numbers.
• Authorized to approve and sign purchase orders.
• Approve vendor invoices related to signed purchase orders without additional PM or supervisor approval.
• Obtain PM approval and PCARD authorization for online purchases, in-person purchases, or new vendors not yet established in the system.
• Use vendor Order Acknowledgements to develop project-specific delivery schedules.
• Coordinate with warehouse personnel to schedule inbound and outbound material shipments.
• Create packing lists for VSLLC-marshalled material and materials shipped directly to site.
• Verify packing lists using vendor Bills of Lading and packing documentation.
• Provide customers with delivery notifications via email and phone.
• Provide clients with monthly or as-requested schedule updates.
• Coordinate with the Business Manager to generate project invoices.
• Confirm invoiced materials have shipped complete.
• Maintain and provide monthly spreadsheets tracking purchase orders, costs, and invoicing totals.
• Forecast costs and invoicing three months forward for assigned projects.

• Preferred Bachelor's or Associates Degree with 3+ years of experience or 5+ years of experience.
• Basic understanding of electrical substation design, materials, and construction practices.
• Ability to read and interpret technical drawings, specifications, and RFP/RFQ documents.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with project tracking spreadsheets preferred.
• Experience working with vendors,…