Accounting and Sales Processor

Field Service Office Reporting to Controller Summary

Responsible for accurate and timely processing of whole goods sales documents. This position directly impacts the company's financial objectives, ensuring they are met for ongoing stability and viability.

• Ensure all company values are adhered to and promoted by leading by example and participating in employee recognition programs.
• Keep sales accounting records accurate and up-to-date, from the source documents through the financial statements.
• Process whole goods sales paperwork accurately, professionally, and on time.
• Maintain accurate inventory by entering vendor invoices and associated costs, performing floorplan reconciliations, and working with fellow employees, vendors, or finance companies to investigate discrepancies.
• Process equipment settlements online meeting vendor deadlines, ensuring supporting documentation is in place, and posting settlement entries to each floorplan invoice.
• Process customer finance contracts, while following both internal and vendor requirements.
• Process accounting transactions through an electronic workflow and digitally store and maintain supporting documents.
• Process rental paperwork and billing.
• Thoroughly review all equipment sales paperwork for accuracy, in paper and/or electronic formats.
• Ensure warranty registrations are completed on time with vendors.
• Maintain all relevant files and supporting documents, using paperless storage methods.
• Cooperatively support other team members as needed.
• Provide support to dealership locations in ways that ensure timely and accurate transactions.
• Field questions in a way that supports location financials / accounting practices and company values.
• Provide appropriate administrative support for the Sales team.
• Provide support for business system questions and internal practices.
• Make suggestions for process improvement, as related to sales accounting. Ensure excellent communication with dealership locations and with corporate operations.
• Understanding of fundamental accounting procedures: debits, credits, account reconciliations.
• Familiarity with sales life cycles, commission structures, and contract terms.
• Working knowledge of computer systems, including MS office and internet-based applications, accounting and data entry platforms, systems and equipment.
• Advanced command of spreadsheet tools for financial modeling and data reporting.
• Strong interpersonal skills to resolve billing discrepancies with customers and collaborate seamlessly with team members.
• Ability to prioritize processing tasks to meet strict monthly, quarterly and annual closing deadlines.
• Capacity to process invoices, track payments and audit sales records with high accuracy.
• Ability for investigating and rectifying complex financial variances or customer billing disputes.
• Capability to learn new digital finance/sales tools and adjust to rapidly changing company transaction volumes.
• Proficiency in time management, organization and multi-tasking.
• Solid skills in verbal and written communication, mathematics, problem solving, logical thinking, and teamwork.
• Ability to work extended hours as necessary to meet monthly accounting deadlines and complete essential responsibilities.

• High school diploma or equivalent.
• College-level accounting classes or a degree in a related field preferred.
• Competitive hourly wage based on experience, knowledge, skills, and abilities.