Accounts Payable Specialist — Timely & Compliance

Job Title

Full‑time Accounting Specialist – Accounts Payable or Accounting Assistant – Accounts Payable at Colby Community College.

• Accounting Specialist: $21.00 – $22.50 per hour
• Accounting Assistant: $19.00 – $20.50 per hour

• Dental insurance
• Health insurance
• Paid time off
• Tuition assistance
• Vision insurance
• State of Kansas KPERS retirement system
• Relocation/moving expenses up to $2,000

• Accounting Specialist:
  Associate’s Degree or two years of directly related experience (Bachelor’s preferred); experience with accounts payable, invoices, purchase orders, expense reports, W‑9s, and 1099s.
• Accounting Assistant:
  High school diploma or GED (Associate’s degree preferred); at least six months of finance/accounting experience preferred.

• Manage and process all accounts payable transactions to ensure timely and accurate payments to vendors, contractors, and service providers.
• Review invoices, purchase orders, and expense reports for accuracy, proper coding, and approval authorization.
• Maintain vendor records and ensure compliance with W‑9, 1099, and other regulatory documentation requirements.
• Ensure compliance with college financial policies, internal controls, and applicable state and federal regulations.
• Maintain accurate documentation for audits and assist auditors during annual reviews.
• Prepare and process year‑end closing entries and related accounts payable tasks.
• Monitor spending trends and identify opportunities to improve efficiency and cost control.
• Support training for faculty and staff on expense reporting and procurement procedures.

• Assist in tracking fixed‑asset activity.
• Review and process all accounts payable transactions for accuracy and timely payments.
• Analyze invoices, purchase orders, and expense reports for proper coding and authorization.
• Resolve discrepancies promptly and elevate more complex issues.
• Manage aging reports and payment schedules.
• Assist in implementing and maintaining electronic payment and record‑keeping systems.
• Collaborate with auditors, vendors, and external parties to resolve payment or compliance issues.

Colby Community College provides equality of opportunity to its applicants for admission, enrollment, graduation, and employment. The College does not discriminate on the basis of race, color, gender, age, disability, national origin, sexual orientation, or religion. Qualified individuals with disabilities may request accommodations. For inquiries regarding the nondiscrimination policies, contact Human Resources at 1255 South Range Ave., Colby, KS 67701 (785) 460‑5406 or hr.

• Pre- employment background check required.
• No visa sponsorship is available; applicants must be authorized to work in the United States.