Finance Department Accounting Purchasing Administrative Asst

• Location 4200 S 4th St,Leavenworth, KS, 66048,United States
• Base Pay $28.85 / Hour
• Job Category Administrative Support Workers
• Employee Type FT Non-Exempt
• Required Degree 4 Year Degree
• Manage Others No

Job Title: Finance Department Accounting / Purchasing Administrative Assistant
Department: Finance Office
Reports to: Community Director
Job Status: Full-Time / Non-Exempt / Hourly

Impelled by the love of Christ, the Sisters of Charity of Leavenworth (SCL), a Roman Catholic congregation of women religious, offer every loving service in our power to meet the critical needs of God’s people.

Established in 1858 in Kansas, the Sisters of Charity live our mission in the spirit of our founders:

St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross.

The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, andcaringforthefragile

Earth.

Weshareourmissioninpartnershipand collaboration with those committed to working for peace and justice.

We are committed to supporting our employees' health, financial well-being, and work-life balance through a comprehensive benefits package, which may include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Generous Paid Time Off (PTO)
• Paid Holidays including your Birthday
• E mployee Assistance Programs
• Professional Development Opportunities
• Life and Disability Insurance
• Wellness and Employee Recognition Programs

Enhance the Finance Office effectiveness by providing information management and accounting support consistent with the SCL mission while conducting accounting tasks and organizing administrative duties. Provides support for the Purchasing office. Provide back up for Accounts Payable and Account Receivable when needed.

• Provides intermediate-level, essential accounting and secretarial support for the Community Treasurer and finance department.
• Provides accounting support by assisting with routine financial tasks that include:
  • Audit preparation & compliance documentation Treasurer and Assistant work on Audit
  • Month end and year end closing activities
  • Backup for accounts payable functions
  • Prepares and makes journal entries accurately and timely
  • Utilizes accounting software to maintain and update financial records
• Maintains strict confidentiality and safeguards sensitive information in all aspects of operations.
• Maintains petty cash withaccuraterecordkeeping and receipts.
• Sets up meetings for Committees, Board & Advisory Investment committee; both virtual and in-person meetings.
• Under Treasurer’s supervision, prepare sand distributesagendasforSCLBoard and Advisory Investment Committee, and other meetings which include:
  • Accurately records and prepares meeting minutes
  • Documents meeting discussions and action items clearly and concisely
  • Prepares and maintains detailed meeting minutes in a timely manner
• Coordinates with Transportation for distribution of car insurance, upkeep of files for owned vehicles, and tax exemption for Community owned vehicles and property.
• Works with co-workers to maintain and prepares the Sisters personal incometaxfiles inpreparationfor Tax Consultanttofile taxes.
• Opens, date stamps and distributes mail.
• Contact the Tax Consultant to set up the meetings.
• Prepare report s, memo s, letter s, andother document s asneeded.
• Organizes files in storage room maintaining documents according to document retention policy.
• An swe rs Community Treasurer' s telephone inher absenceor if she is with someo ne.
• Assist Purchasing Administrator with tasks, including but not limited to:
  • Unpacks supplies and delivers to appropriate departments
  • Maintains supply stock and…