Executive Coordinator
Job in
Ellis, Ellis County, Kansas, 67637, USA
Listed on 2026-06-02
Listing for:
State of Kansas
Full Time, Apprenticeship/Internship
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Data Entry
Job Description & How to Apply Below
Job Posting
Important Recruitment Information for this vacancy
The Department of Commerce participates in the E-Verify program.
Agency Information:
As the state's lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses.
Through Commerce's project successes, Kansas was awarded Area Development Magazine's prestigious Gold Shovel award in 2021, 2022, 2023 and 2024, and was awarded the 2021 and 2022 Governor's Cup by Site Selection Magazine.
The Kansas Department of Commerce administers the KANSAS WORKS workforce system, which links businesses, job seekers, educational institutions and training providers to ensure the state's workforce is equipped to meet industry needs.
Learn more
About the Position
Position Description
Who can apply:
All
Classified/Unclassified Service:
Classified
Full-Time/Part-Time:
Full-Time
Work Schedule:
Monday-Friday, 8:00 am to 5:00 pm
Eligible to Receive Benefits:
Yes
Veterans' Preference Eligible:
Yes
Job Posting closes:
June 11, 2026
Compensation: $16.56 hourly
* Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The Executive Coordinator serves as the Administrative Specialist for local Regional Operations Managers (ROMs) and provides support to the Topeka administrative team as needed. This role is responsible for preparing travel reimbursements, invoices, supply requests, and other vouchers; assisting with planning, preparing, and distributing information; and coordinating logistics for staff trainings, meetings, and special events. The position also provides administrative support for the Department of Commerce Registered Apprenticeship Program by coordinating and scheduling related instruction and training activities.
Additionally, the Executive Coordinator assists the Foreign Labor Manager with the H-2A Temporary Agricultural Program through accurate data entry, processing federal forms, and maintaining supporting documentation.
Job Responsibilities may include but are not limited to the following:
* Serves as Administrative Specialist to the local area Regional Operations Managers (ROMs) and provides support to the Topeka administrative team as needed.
* Performs a variety of office and operational functions including, but not limited to, preparing vouchers such as travel reimbursements, invoices, and supply requests; assisting in the planning, preparation, and distribution of information; and coordinating logistics for staff trainings, meetings, and special events.
* Maintains organized filing systems for leave requests and timesheets and prepares required monthly and quarterly reports.
* Serves as the administrative support for the Dept. of Commerce Registered Apprenticeship Program by coordinating and scheduling related instruction and training activities
* Provides assistance to the Foreign Labor Manager in the administration of the H-2A Temporary Agricultural Program, including accurate data entry and processing of required federal forms and supporting documentation.
Qualifications
Minimum Qualifications:
* Two years of experience in general office, clerical and administrative support work.
Education may be substituted for experience as determined relevant by the agency.
* Valid Driver License and ability to travel to communities throughout the local area or other…
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