Secretary - School Psychologist

Our Psychologist Secretary provides secretarial support to psychologists, establishes and maintains records, compiles and distributes materials and reports, and responds to inquiries from a variety of internal and external sources.

• Attends a variety of meetings for the purpose of conveying and
• Compiles data for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and activities and completes activities and delivery of services in a timely fashion.
• Maintains inventory of office supplies and materials.
• Maintains a variety of documents and files such as referrals and student records ensuring information and historical references are maintained in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and conveying information.
• Processes a variety of documents and materials to provide information, facilitate communication and provide direction.
• Responds to inquiries from a variety of parties for the purpose of providing information, facilitating communication among parties, and providing direction.
• Schedules activities, appointments and meetings for psychologists.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

• Maintain moderately complex filing and record keeping systems, including computerized information systems.
• Are proficient with spreadsheet, word processing and database program.
• Have high accuracy & attention to detail.
• Have the ability to apply a variety of instructions/policies/procedures/practices in written or oral form.
• Have the ability to write reports, business correspondence, and procedure manuals.
• Have the ability to calculate percentages, proportions, averages, and other concepts of basic algebra.
• Have strong organizational skills.
• Are skilled in business telephone and face-to-face etiquette.
• Are reflective and responsive to suggestions.
• Have excellent communication skills.
• Have the ability to work with frequent interruptions.

High School Diploma.

Job related experience is desired.

• This position generally requires 90% sitting, 5% standing, and 5% walking.
• Work is generally performed in an office environment.
• Must be able to deal with interruptions and meet deadlines.
• Fine finger dexterity is required.
• Requires some lifting of up to 20 pounds.