Coordinator - Field

Location: Louisburg

Summary:

Reporting at our Louisburg Station, the Coordinator - Field position is responsible for performing and overseeing a wide range of administrative activities. These may include, but are not limited to, duties surrounding Administrative Support:

Essential Duties and Responsibilities:

* Preparation of the annual Operations & Maintenance budget.

* Perform monthly cost control analysis and forecasting.

* Assist with the preparation/monitoring of O&M & Capital projects.

* Complete financial project documentation.

* Input employee timesheets into the time reporting system.

* Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.

* Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.

* Review, code and submit invoices into the SAP Accounts Payable system.

* Work directly with vendors/contractors to resolve billing discrepancies.

* Assist with contracts for service and associated reporting, as needed.

* Various administrative support duties including training on computer applications, and special requests for information or reporting.

Education and/or Experience , Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

* High school diploma or equivalent

* Preferred:
Bachelor's degree in business administration, Accounting, or additional equivalent related experience

* Advanced oral and written communication skills.

* Proficient in Microsoft software.

* Exceptional interpersonal skills and ability to work closely with all levels of organization.

* Must be able to multi-task and prioritize competing deadlines.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

* Normal office working conditions

* Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

* Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment.

* Ability to perform multiple tasks with minimal supervision.

* Ability to work overtime on short notice.

* Some travel and overnight stays will be required, approximately 15%.